About the Role
The Department of Health is seeking dedicated individuals for the role of Photocopier at the Temba Campus and Pretoria Campus. This position is essential for ensuring smooth operations in providing photocopying and document services to staff and clients. By maintaining the functionality of photocopier machines and assisting with document management, you will play a vital part in supporting the public service in South Africa, particularly in the community surrounding Pretoria.
Your work will contribute to the seamless operation of administrative tasks, allowing staff to focus on providing quality health services. This role matters deeply, as effective document handling is crucial in ensuring that all necessary information is readily available, thus promoting efficiency and accuracy in public health operations.
About the Department
The Department of Health is committed to providing high-quality healthcare services to all South Africans. Its mandate encompasses a wide range of responsibilities, including managing healthcare facilities, implementing health policies, and promoting public health initiatives. Working in this department means being part of a mission that directly impacts the well-being of communities and enhances the quality of life for citizens.
The department’s focus on improving health outcomes and ensuring equitable access to healthcare makes it a meaningful place to work. As a member of the team, you will contribute to initiatives that make a positive difference in people’s lives, reinforcing the importance of public service in our society.
What You’ll Do
- Operate photocopier machines efficiently to meet the document needs of staff.
- Report any malfunctions of photocopier machines to ensure minimal downtime.
- Keep accurate records of photocopier machine activities for better tracking and management.
- Scan documents and assist in the binding and laminating of important materials.
- Provide counter services by receiving requests and notifying clients when documents are ready.
- Attend to counter queries, ensuring prompt and helpful responses.
- Perform minor maintenance on photocopier machines and arrange for servicing when required.
- Undertake general cleaning and maintenance of photocopier machines to ensure optimal performance.
- Requisition photocopying materials and ensure they are stored securely.
- Manage the re-ordering of essential supplies like copy papers, staples, and toners.
What You’ll Need
- A minimum of Grade 10 or Basic Education.
- No prior experience is required, making it accessible for newcomers.
- Knowledge of facilities policies and procedures to maintain compliance.
- Good interpersonal skills to interact effectively with staff and clients.
- Basic written and verbal communication skills to facilitate clear information exchange.
- Computer literacy to navigate document processing tasks.
- Ability to work independently and manage pressure effectively.
How to Apply
Please refer to the application instructions below for submission details.
Requirements
Grade 10/ Basic Education, No experience required, Knowledge of facilities policies, Good interpersonal skills, Basic communication written and verbal skills, Computer literacy and ability to work independently and under pressure.Job Duties
Operate the photocopier machines: Make photocopies for staff.Report any malfunctioning of photocopier machines.
Keep records of photocopier machine activities.
Scanning of documents.
Binding and laminating of documents.
Provide counter services: Receive the request form and documents.
Contact clients when documents are ready.
Update the index.
Attend to counter queries.
Perform minor maintenance on the photocopier machine: Arrange for the servicing of and repair to the machines.
Undertake the general maintenance and cleaning of the machines.
Make requisition for photocopying materials: Ensure that photocopying materials and equipment’s are stored away securely.
Arrange for the re-ordering of copy papers, staples and toners.
