About the Role
The College of Cape Town TVET College is seeking a dedicated Assistant Director: Financial Management to join its Central Office in Cape Town. In this pivotal role, you will be responsible for overseeing financial processes that ensure the integrity and efficiency of the college’s financial management system. Your work will not only impact the internal operations of the college but also contribute significantly to the educational services provided to students and the community at large.
This role is essential for ensuring that funds are managed correctly and that the financial operations are transparent and compliant with relevant regulations. As a member of the public service, you will play a key role in fostering financial accountability and supporting the college’s mission to deliver high-quality vocational education and training to learners in the Western Cape.
About the Department
The College of Cape Town TVET College operates with a commitment to provide accessible, quality education that meets the needs of its students and the broader community. It aims to empower individuals through skills development and vocational training, preparing them for meaningful careers. Working within this framework allows you to contribute to the growth and development of the local workforce, making a tangible difference in South Africa’s educational landscape.
What You’ll Do
- Collect and accurately record revenue while ensuring compliance with financial regulations.
- Manage cashier services, banking operations, and electronic payments.
- Monitor and review financial procedures to ensure the safekeeping of all funds.
- Oversee bank reconciliations and verify the accuracy of payment allocations.
- Manage debt collection processes and liaise with debtors on complex cases.
- Supervise the financial reporting process, ensuring alignment with budget forecasts.
- Ensure the accuracy of payroll transactions and oversee employee reimbursements.
- Validate source documents for all financial transactions and manage the payment process for suppliers.
- Oversee the reconciliation of budget provisions for transfers and subsidies.
- Lead a team of financial staff, fostering a culture of excellence and accountability.
What You’ll Need
- A Grade 12/Matric qualification, along with a recognized National Diploma or degree in Financial Management (NQF7 or equivalent).
- A minimum of three to five years of experience in Financial Management, including three years in a supervisory role.
- Proficiency in Microsoft Office and familiarity with financial management systems.
- Excellent communication skills, fully bilingual in English and at least one other official language.
- A valid Code B driver’s license and a solid understanding of relevant financial regulations.
- Strong analytical, problem-solving, and project management skills.
- Integrity, commitment, and the ability to lead and develop a team effectively.
How to Apply
Please refer to the application instructions below.
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Requirements
Grade 12/ Matric, with a recognized National Diploma or degree in Financial Management at NQF7 or equivalent qualification.Three (3) to five (5) years’ experience in a Financial Management/ Senior State Accounting environment, of which three (3) years must be supervisory experience.
Excellent communication skills (Written and Verbal).
Fully Bilingual in at least two official languages (Preferably: English plus Afrikaans or Xhosa, but must be fluent in English.
) A Valid Code B driver's license.
Proficient in Microsoft Office.
Knowledge and understanding of PFMA and Treasury Regulations.
Knowledge of Skills Development Act, Public Service Regulations and Public Service Act and Labour Relations Act.
Knowledge of Financial Management Systems.
Knowledge of PSET and CET Act.
Knowledge of the National Student Financial Aid Scheme and related legislation.
Budget forecasting and management skills.
Accurate administrative, as well as planning and organizing skills.
Financial management, including Report writing skills.
Communication and interpersonal skills.
Problem solving and Analytical skills.
Be client service oriented.
Project management skills.
Team leadership skills.
Planning and organizing, as well as People management skills.
Must have integrity, be committed, proactive and loyal.
Job Duties
Collection and recording of revenue.Cashier, banking service and electronic payments.
Monitor and review the procedures for the collection and safekeeping of all monies and compliance with the relevant prescripts.
Monitor and review the receipts and collection of monies to ensure that it is in accordance with the appropriate tariffs and properly recorder.
Oversee that banking of monies is done in accordance with the prescribed processes.
Oversee that bank reconciliations are performed and are correct.
Oversee the verification of the validity and allocation of payments received via electronic transfers.
Oversee the safeguarding of source documents and face value.
Debt Management.
Oversee the identification and accurate recording of debts owed to the department.
Liaise with debtors in the most complex and problematic cases to determine payback conditions and time span.
Oversee the process of obtaining the accounting officers’ approval for debt collection conditions.
Obtain the accounting officers approval for debt payback conditions and time span on the cases handled.
Oversee the accurate allocation of monies received.
Monitoring and reporting on revenue: Oversee and monitor income against budget and review reconciliations.
Oversee and undertake the 36 development of corrective measures when required.
Oversee and review disclosure notes on revenue collection.
Oversee and collate financial supporting information for planning purposes.
Ensure completeness and accuracy of financial information.
Expenditure Management: Compensation of employees: Oversee the verification of the capturing of payroll transactions on the accounting system.
Oversee the quality assure all payroll transactions.
Authorizes reimbursement transactions on the accounting system.
Oversee the reconciliation of transactions (interface) on the payroll (PERSAL) with the accounting system (BAS).
Authorizes payments to third parties (employer contributions to pension funds, medical aid funds, tax contributions and reconciliation etc.
) outside the payroll system.
Oversee verification of information for payroll certification.
Goods and services: Oversee verification of source documents.
Oversee the quality assurance and verification of transactions on BAS/LOGIS.
Ensure that expenditure is in line with the budget and item provisioning.
Oversee the correct capturing of banking details on the accounting system.
Oversee creditor reconciliation (ensure that service providers are paid timely and correctly).
Transfers and subsidies: Oversee and reconcile payment requests with budget provisions and the availability of funds.
Oversee the process to ensure that the relevant institution is eligible for a transfer payment /subsidy and that they comply with the relevant financial legislative requirements.
Authorize the payment of transfers and subsidies processed on the accounting system.
Reporting: Oversee the processing of information to determine expenditure against budget.
Review and analyze expenditure reports, distribute to budget holders and obtain inputs on expenditure status.
Oversee the compilation of interim and annual reports on conditional grants.
Ensure the safeguarding of all source documents.
Supervise employees to ensure an effective financial accounting service.
This would inter alia entail the following: General supervision of employees.
Allocate duties and do quality control of the work delivered by supervisors.
Advise and lead supervisors with regard to all aspects of the work.
Manage performance, conduct and discipline of supervisees.
Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
Develop, implement and monitor work systems and processes to ensure efficient and effective functioning.
