About the Role
The Department of Public Service and Administration is seeking a skilled individual for the position of Assistant Director: Administration and Coordination, based in Pretoria. This pivotal role is integral to supporting the administrative framework of the department, ensuring seamless operations and effective communication among various stakeholders. Working in this capacity means you will contribute to the backbone of public service in South Africa, facilitating the delivery of vital services to our communities.
In this role, you will assist in strategic planning and reporting, document management, and coordination of branch meetings. Your efforts will help streamline administrative processes and ensure that the department runs efficiently, which is crucial for addressing the needs of citizens and enhancing public service delivery. The impact of your work will resonate throughout the community, aiding in the execution of policies that affect the lives of South Africans.
About the Department
The Department of Public Service and Administration plays a critical role in shaping the public sector in South Africa. Its mission is to promote an efficient, effective, and accountable public service that serves all citizens. By fostering a culture of excellence and integrity, the department strives to improve the quality of government services and ensure that public resources are managed responsibly. Working within this department provides a sense of purpose and the opportunity to be part of significant reforms that enhance the lives of people across the nation.
What You’ll Do
- Provide strategic planning and reporting support to enhance departmental efficiency
- Manage document preparation, filing, and maintenance of records
- Offer comprehensive administrative support services to the Chief Financial Officer’s office
- Coordinate and follow up on branch meetings and related administrative issues
- Ensure the implementation of actions resulting from Executive Management meetings
- Liaise with internal and external stakeholders to facilitate communication and collaboration
- Support the coordination of parliamentary questions, queries, and stakeholder engagements
- Handle Cabinet documents and logistical processing, including travel requests and claims
- Assist in budget, expenditure, and procurement administration
- Ensure compliance in document management within the department
- Aid in the consolidation of inputs for strategic and business plans, as well as oversight reports
What You’ll Need
- A National Diploma (NQF 6) in Public Administration or a relevant qualification recognized by SAQA
- A minimum of three years of experience in administration or a related field
- Strong understanding of strategic coordination, business planning, and report writing
- Knowledge of risk management and audit procedures
- Excellent organizing, facilitation, and communication skills (both verbal and written)
- Proficiency in computer literacy and the ability to engage professionally with various stakeholders
- Strong interpersonal skills with the capability to handle conflict effectively
- Knowledge of public service and departmental procedures
- A commitment to maintaining confidentiality and ethical conduct
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
National Diploma (NQF 6) in Public Administration or relevant qualification within the related field as recognised by SAQA.A minimum of three (3) years of experience in Administration or relevant field.
All shortlisted candidates shall undertake two pre-entry assessments.
One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
Knowledge of Strategic coordination/ planning; Business planning; Report/professional writing; Business process management.
Knowledge of Risk management Audit procedures.
Skills: Organising skills; Facilitation skills; Communication skills (Verbal and Written).
Computer literacy.
Ability to communicate with ministries, senior management, officials and the public in a professional manner.
Ability to work individually and in a team.
Good interpersonal relations.
Ability to work with difficult persons and to resolve conflict.
Knowledge of Public Service and Departmental procedures and prescripts.
Service orientated Self supervision, ability to protect the confidentiality of documents.
A highly developed sense of honesty.
Job Duties
Provide strategic planning and reporting support.Provide document management support (preparation of documents packs, filing, recording).
Provide administration support services.
Coordinate branch meetings and do follow-up as well as management of all administrative issues.
Ensure coordination, consolidation and implementation of actions emanating for the Executive Management meetings.
Liaise with internal and external stakeholders.
Provide support on the coordination of parliamentary questions and queries/referrals, as well as stakeholder engagements.
Receive all Cabinet documents.
Coordinate the processing of all logistical documentation in the Chief Financial Officer’s office i.
e travel request; S&T, cellphone claims, 3G.
Provide budget, expenditure and procurement administration support.
Assist in ensuring compliance in document management in the office of the Chief Financial Officer.
Provide support in coordination and consolidation of the branch inputs into strategic, business plans, and Annual Performance Plans (APPs).
Provide support in the coordination and consolidation of monthly, quarterly, bi-annal and annual, oversight reports.
