About the Role
The Department of Public Service and Administration is seeking a dedicated Administrative Officer: Records Management to join its team in Ba-Phalaborwa within the Mopani District. This pivotal role is responsible for managing both human resource and general records, ensuring that vital information is securely stored and easily accessible. As part of the public service, the Administrative Officer plays a crucial role in enhancing operational efficiency and transparency, ultimately contributing to the wellbeing of the community in this vibrant region of Limpopo, South Africa.
With a strong focus on effective records management, the Administrative Officer will assist in developing and implementing file plans and ensuring the security of records, which is essential for maintaining the integrity of information within the department. This position not only supports the internal workings of the department but also impacts the community by ensuring that public service operations run smoothly and effectively.
About the Department
The Department of Public Service and Administration is committed to fostering a professional public service that adheres to principles of accountability, integrity, and service excellence. It plays a vital role in developing policies and frameworks that ensure effective governance and the efficient functioning of government departments. Working within this department means contributing to a mission that enhances the quality of life for South Africans through improved public service delivery.
What You’ll Do
- Administer human resource records, ensuring accurate classification and security.
- Develop and maintain comprehensive file plans for effective records management.
- Manage the filing of both human resource and general documents.
- Implement postal and messaging strategies, ensuring timely and secure delivery of correspondence.
- Oversee the disposal of records, facilitating necessary approvals and evaluations.
- Manage and utilize resources effectively, including performance monitoring and capacity development of team members.
- Report on equipment usage and manage leave matters for subordinates to maintain a motivated team.
What You’ll Need
- A qualification at NQF level 06 in Records Management, Information Management, or a related field.
- Two years of experience in a Records and Information Management environment.
- A valid driver’s license (not required for applicants with disabilities).
- Knowledge of public service acts, regulations, and frameworks.
- Strong problem-solving, decision-making, and team leadership skills.
- Excellent communication and computer skills with a focus on customer service.
- Proven ability to manage conflicts and develop people effectively.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
A qualification at NQF level 06 as recognised by SAQA in Records Management, Information Management/ Science /Studies/Archival Studies.Two (02) years of experience within Records and Information Management environment.
Valid driver’s license, with the exception of applicants with disabilities.
Skills And Knowledge: Public Service Acts, regulations and frameworks.
Knowledge and understanding of policy analysis, development and interpretation.
Problem solving and analysis.
Decision making.
Team leadership.
Creativity.
Financial management.
Customer focus and responsiveness.
Communication.
Computer skills.
People management.
Conflict management.
Job Duties
Provide the administration of Human Resource records: Assist in the development of file plan.Manage security of records.
Verify the classification and reference of records.
Manage filling of documents.
Provide the administration of General records: Assist in the development of file plan.
Ensure security of records.
Verify the classification and reference of records.
update filling of documents.
Provide the administration of postal and messaging services: Implement postal and messaging strategy and plans.
Register and deliver documents/ correspondence.
Render courier services.
Facilitate the renewals of franking machine and mailbags.
Provide the administration of records disposal: Identify the disposable records.
Facilitate the approval process to dispose identify records.
Facilitate the evaluation process of identify records.
Transfer the valuable records to Provincial Archive repository.
Dispose the outdate records.
Manage and utilise resources (human, financial, & physical: Report on the utilisation of equipment’s.
Evaluate and monitor performance and appraisal of subordinates.
Provide capacity development of subordinates.
Enhance and maintain subordinates motivation and cultivate a culture of performance management.
Provide job description to subordinates.
Manage leave matters.
