About the Role
The Department of Public Service and Administration is seeking a dedicated Administrative Officer to join its team in Pretoria, Gauteng. This role plays a vital part in the efficient management of financial operations within the department, ensuring that public funds are utilized effectively to serve the community. As an Administrative Officer, you will be at the heart of financial planning and reporting, contributing to the department’s mission of delivering excellent public service. Your work will directly impact the lives of South Africans by ensuring that resources are allocated wisely and managed effectively.
In this position, you will engage with various stakeholders and facilitate the smooth operation of budgeting and financial management services. This role is not just about numbers; it’s about making a difference in the public sector by ensuring transparency, accountability, and efficiency in financial processes. By supporting the department’s strategic priorities, you will help build a stronger, more responsive government that meets the needs of its citizens.
About the Department
The Department of Public Service and Administration is committed to promoting effective governance and public service delivery in South Africa. It aims to create a responsive, accountable, and capable public service that meets the needs of all citizens. Working in this department means being part of a team that values integrity, efficiency, and excellence in service delivery, making a meaningful contribution to the nation.
What You’ll Do
- Render comprehensive financial management services to ensure effective budgeting and reporting.
- Facilitate the preparation of the annual budget in compliance with the Public Finance Management Act (PFMA).
- Compile and maintain the Demand Management Plan and Medium Term Expenditure Framework (MTEF).
- Oversee the efficient utilization of funds and document procedures for accessing and reallocating funds.
- Coordinate budgeting, auditing, and financial functions to ensure smooth operations.
- Manage the procurement of goods and services while adhering to supply chain management regulations.
- Supervise and develop staff through performance agreements, fostering a motivated work environment.
- Provide general office support services, including record-keeping and administrative duties.
- Handle queries from internal and external clients related to financial and supply chain matters.
What You’ll Need
- Grade 12 Certificate and a National Diploma in Public Administration, Public Management, Business Administration, or Business Management.
- A minimum of 1 year of experience in an administrative environment.
- Knowledge of Public Service Regulations, financial procedures, Treasury Regulations, and relevant accounting systems.
- Strong computer literacy and proficiency in systems such as LOGIS.
- Excellent interpersonal, communication, and problem-solving skills.
- Strong analytical abilities and financial management skills to support decision-making processes.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management.Minimum of 1 year experience in administration environment.
Job related knowledge: Public Service Regulation, Financial procedures, Treasury Regulations, Basic Accounting System (BAS) and Logistical Information System (LOGIS).
Job related skills: Computer literacy, interpersonal skills, organising and planning skills, communication skills (written and verbal), analytical skills, problem solving skills and financial management skills.
Job Duties
Render financial management services.Facilitate, plan, oversee, drive the timely and accurate preparation of the annual budget in line with Public Finance Management Act (PFMA), Treasury Regulations Strategic priorities weekly / monthly / quarterly.
Compile Demand Management Plan (DMP), Medium Term Expenditure Framework (MTEF), Adjustment Estimates (AE) and Estimated National Expenditure (ENE).
Oversee effective, efficient and economical utilisation of funds.
Document and communicate procedures for accessing and shifting of funds.
Coordinate budgeting, audit and financial functions.
Administer Subsistence and Travel claims and other related expenditure.
Administer the procurement of goods and services.
Compile and maintain the Demand Management Plan.
Facilitate supply chain management services.
Facilitate monthly, quarterly and annual reporting on supply chain management related matters.
Control over safekeeping, utilisation and maintenance of all assets.
Ensure proper administration of sourcing and evaluation of quotations.
Capture goods and services on the system (LOGIS, etc).
Handle queries from internal and external clients relating to supply chain matters.
Render general office support services.
Supervise, motivate and develop staff through individual performance agreements.
Provide assistance in the development and / or review of the operational plan.
Compile various submissions / memoranda and responses.
Attend to queries from Internal Audit.
Administer leave forms / attend to queries.
Make travel / conference bookings and confirmations.
Provide secretariat services.
Provide records keeping.
Administer assets.
Maintain asset register.
Liaise with asset unit during asset verification.
Manage outgoing and on-going assets.
Allocate equipment to officials.
