About the Role
The Department of Finance is seeking dedicated Administrative Clerks: Finance for two positions based at the Carletonville and Krugersdorp West Campuses. These roles are vital in ensuring the smooth financial operations within the public service sector in South Africa. By managing financial transactions and supporting the financial integrity of the campuses, you will significantly contribute to enhancing the educational environment for students. This is an excellent opportunity for individuals who are passionate about finance and public service and who wish to make a tangible difference in their community.
In these roles, based in Krugersdorp, you will be entrusted with essential responsibilities such as processing invoices, managing outstanding debts, and supporting the overall financial health of the campus. Your work will directly impact the educational resources available to students, helping to ensure they receive the support they need to succeed. The importance of financial management in public service cannot be overstated, as it allows institutions to operate efficiently and serve their communities effectively.
About the Department
The Department of Finance plays a crucial role in the public sector, focusing on managing financial resources and ensuring compliance with financial regulations. Its mandate encompasses ensuring that public funds are used effectively and transparently, contributing to the overall stability and credibility of the financial system in South Africa. Working within this department means being part of a team that values integrity, accountability, and excellence in service delivery.
Joining the Department of Finance means you will be part of a mission-driven organization dedicated to enhancing public service through sound financial practices. Your contributions will support the broader goals of the government, ultimately benefiting communities and citizens across the region.
What You’ll Do
- Render financial accounting transactions and verify the correctness of invoices
- Process and capture payments efficiently
- Follow up on outstanding student debts and clear unknown deposit accounts
- Prepare monthly debt management reports and reconcile bank accounts
- Assist with procurement management and capturing requests on financial systems
- Coordinate bursary allocations and manage stationery and textbook orders
- Conduct asset verification, ensuring accurate records in the Fixed Assets Register
- Identify and report unusable or obsolete assets for audit preparations
What You’ll Need
- Matric/Grade 12 Certificate and a recognised 3-year National Diploma or Degree in Finance, Financial Accounting, Cost and Management Accounting, or Internal Auditing
- Proficiency in computer applications and financial systems
- Basic knowledge of financial functions and public service financial legislation
- Strong administrative, numeracy, problem-solving, and communication skills
- Ability to work effectively under pressure while maintaining accuracy
How to Apply
Please hand deliver your application or email it to the relevant contact details provided below.
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Requirements
Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Finance/Financial Accounting/ Cost and Management Accounting / Internal Auditing or any other relevant qualification.Must be computer literate.
Competencies, Knowledge, And Skills: Must have basic knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics.
Basic knowledge of the Public Service financial legislations, procedures, and Treasury Regulations (PFMA, PSA, PSR, PPPFA, Financial Manual).
Knowledge of basic financial operation, ability to perform adequately and methodically under pressure.
Knowledge of COLTECH, SAGE evolution and other relevant business information management systems.
Should have good administrative, basic numeracy, accuracy, people management, communication, problem solving, planning, and organising skills.
Job Duties
Render financial accounting transactions, receive invoices, check correctness, verification, and approval and submitting for payment.Process invoices (capture payments).
Follow-up on all outstanding student debts including clearing of student unknown deposit accounts.
Prepare monthly debt management report on outstanding debts, recoveries.
Reconcile campus tuition fee bank account.
Submitting all refund and overpayments to Corporate for processing.
Capturing all procurement requests on Pastel and follow through with procurement management.
Assist in administration and controlling of petrol cards and college car bookings of all vehicles issued to campus (vehicles and generators).
Assist with the coordination of bursary allocations.
Administer the ordering of stationery and textbooks.
Issue textbooks to students.
Record issued stock.
Conduct regular fixed asset verification ensuring all assets barcoded, correct details captured (location, description) and reconciled with Fixed Assets Register (moveable and 47 immoveable) Administer and record the movement of all assets on the fixed assets register.
Identify all unusable and obsolete assets.
Ensure completeness and accuracy of the fixed asset register for the annual external audit preparation.
