Administrative Assistant – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking an Administrative Assistant for Development Planning, based in the vibrant city of Pretoria. This role is essential for ensuring the smooth operation of administrative tasks within the department, which directly contributes to the effective functioning of public service in South Africa. By maintaining an organized filing system and managing documentation flow, you will play a crucial part in supporting the unit’s goals, ultimately benefiting the communities we serve.

As an Administrative Assistant, you will be at the heart of the team, providing valuable secretarial support and coordinating meetings, workshops, and logistics. Your contributions will not only streamline processes but also enhance collaboration within the department, making a tangible difference in how public service operates in Pretoria. This is an opportunity to engage in meaningful work that impacts the public sector positively.

About the Department

The Department of Public Service and Administration is committed to improving service delivery across South Africa. Its mandate includes promoting effective governance and enhancing the quality of public service. Working in this department means being part of a team dedicated to making a significant impact on the lives of citizens through efficient administration and public management. Your efforts will contribute to a legacy of service excellence within the government framework.

What You’ll Do

• Maintain an efficient filing system and manage the flow of documents in the unit.
• Receive and distribute documents, ensuring they are recorded in the appropriate registers.
• Establish a document tracking system to facilitate easy access and retrieval.
• Provide secretarial support, including preparing documentation for meetings and workshops.
• Compile minutes and reports, documenting key discussions and outcomes.
• Administer the supervisor’s diary, arranging appointments and recording events.
• Promote effective diary coordination using electronic or manual methods.
• Provide general administrative support, including arranging logistics for travel and meetings.
• Order stationery and equipment, ensuring the unit is well-stocked.
• Coordinate assets and inventory management within the unit.

What You’ll Need

• A Senior Certificate or a three-year National Diploma or equivalent qualification at NQF level 4/6 as recognized by SAQA.
• Proficiency in Microsoft Office packages, including MS Word, MS PowerPoint, MS Teams, MS Excel, and Outlook.
• Strong competencies in quality of work, reliability, initiative, and communication.
• Excellent interpersonal relations and teamwork skills.
• Effective planning and execution abilities in office administration.

How to Apply

Applications must be submitted electronically via the link to the application instructions below.