Administration Officer – Mmabatho – Department Of Finance

About the Role

The Department of Finance is looking for a dedicated Administration Officer to join their team in Mmabatho. This role is crucial in maintaining the integrity of the department’s records management, ensuring that all documentation is efficiently processed and stored. As an Administration Officer, you will play an essential part in the public service, contributing to the transparency and accountability of government operations in South Africa. Your efforts will directly impact how effectively the department communicates with the community and manages important information.

In this position, you will be responsible for a range of administrative tasks, including managing general records, ensuring compliance with records management policies, and overseeing the proper disposal and archiving of departmental documents. Working in the heart of Mmabatho, you will be at the forefront of supporting the department in its mission to serve the public effectively and efficiently. Your role will not just be about maintaining records; it will be about facilitating a smoother operation that ultimately benefits the citizens of South Africa.

About the Department

The Department of Finance plays a pivotal role in the South African government by managing the country’s financial resources, ensuring the efficient allocation of funds, and promoting good financial governance. The department’s mandate includes developing financial policies, overseeing public expenditure, and ensuring compliance with national financial legislation. Working in this department means being a part of a dynamic team that strives to uphold the principles of transparency, accountability, and service delivery, making a meaningful difference in the lives of citizens.

What You’ll Do

• Manage the administration of general records and ensure effective records management.
• Oversee the proper disposal, archiving, or destruction of departmental records.
• Handle messenger services and manage correspondence and mail.
• Record newly opened and closed files according to the approved file plan.
• Ensure the safekeeping and proper filing of all records.
• Implement the Records Management Policy and registry procedure manual.
• Manage the Key Performance Areas (KPAs) of subordinate staff.

What You’ll Need

• A minimum of a Grade 12 certificate with two years of relevant experience in Records Management, or a National Diploma/Advanced Certificate in Public Administration, Information Management, Records Management, or Library Management with one year of relevant experience.
• Sound knowledge of relevant prescripts and legislative frameworks governing records management, including the National Archives and Records Services Act and the Promotion of Access to Information Act.
• Excellent analytical and innovative thinking skills.
• Proficiency in report writing and presentation facilitation.
• Strong computer literacy and communication skills.
• Ability to work both independently and collaboratively within a team.

How to Apply

Please submit your application before the closing date as late applications will not be considered.