Administration Clerk Supervisor – Pietermaritzburg – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking an Administration Clerk Supervisor to join their team in Pietermaritzburg, KwaZulu-Natal. This pivotal role is essential in ensuring that administrative processes are efficient and effective, directly impacting the quality of public service delivered to the community. By coordinating vital functions, including performance assessments and management reporting, you will play a crucial part in enhancing the productivity of the department and the services it offers to the citizens of South Africa.

As an Administration Clerk Supervisor, you will be responsible for overseeing various administrative tasks that contribute to the smooth operation of the department. Your efforts will help underpin the foundation of public service, ensuring that resources are managed appropriately and that the staff is well-equipped to meet the needs of the community. This role is not just about maintaining records; it’s about fostering an environment where public servants can thrive and provide the best possible service.

About the Department

The Department of Public Service and Administration is dedicated to enhancing the efficiency and effectiveness of the South African public service. With a mission to improve service delivery and uphold the principles of good governance, the department plays an integral role in shaping policies that benefit all South Africans. Working here means being part of a team that values accountability, integrity, and the continuous development of public service personnel.

What You’ll Do

• Manage the annual compilation of Performance Agreements and conduct two assessments for the Provincial Head.
• Consolidate monthly performance reports and ensure accurate data verification for management analysis.
• Prepare professional management reports and presentations quarterly in line with the Promotion of Administrative Justice Act.
• Oversee vehicle fleet administration, including inspections and fuel usage verification.
• Conduct logistical assessments to identify needs and shortages in government properties.
• Monitor and manage the budget, financial expenditures, and salary administration.
• Facilitate training and development needs for personnel within the component.
• Maintain attendance registers and manage leave records for staff.
• Control office inventories and manage the use of equipment, including photocopy machines.

What You’ll Need

• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification (NQF Level 4).
• At least four years of experience in a similar administrative role.
• A three-year Diploma/Degree (NQF level 6 or higher) is advantageous.
• Proficiency in English and one other official language.
• Strong verbal and written communication skills, with general computer literacy (MS Office suite).
• Strong analytical, report writing, and presentation skills.
• A valid driver’s license for a light motor vehicle is a plus.

How to Apply

Please submit your application before the closing date as late applications will not be considered.