About the Role
The South African Police Service is seeking an organized and detail-oriented Administration Clerk to join their team in Pretoria. This vital role supports the Corporate Communication & Liaison component, ensuring smooth administrative operations that are essential for effective communication and liaison within the service. Working in the heart of Pretoria, you will contribute to a department that plays a crucial part in maintaining public safety and community trust.
As an Administration Clerk, you will be responsible for various administrative support functions, which include managing logistical matters, maintaining records, and ensuring compliance with important regulations. This position not only enhances your professional skills but also allows you to play a significant role in the public service sector, helping to improve the lives of South Africans through effective communication and administration.
About the Department
The South African Police Service is dedicated to ensuring the safety and security of all citizens. Its mission encompasses the prevention and investigation of crime, maintaining public order, and fostering community relations. By joining this department, you become part of a team committed to upholding the law and providing a safe environment for everyone in the community. Working here means being a vital part of a structure that values integrity, accountability, and professionalism.
What You’ll Do
- Provide comprehensive administrative support to the Corporate Communication & Liaison team.
- Manage logistical arrangements and maintain accurate leave records and files.
- Answer and screen incoming calls, ensuring efficient communication flow.
- Prepare and type reports, letters, minutes, and agendas while handling confidential documents.
- Maintain filing systems and ensure proper record-keeping practices.
- Operate standard office equipment, including photocopiers and computers.
- Assist in managing budget and procurement matters, ensuring accurate tracking of expenditures.
- Compile and submit weekly reports to management.
- Manage all human and physical resources within the office effectively.
- Ensure adherence to the Public Financial Management Act (PFMA) and related regulations.
What You’ll Need
- A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification (NQF level 4).
- Proficiency in English and one other official South African language.
- Relevant courses in administration will be advantageous.
- Strong computer literacy skills, including MS Word, Excel, PowerPoint, and Outlook.
- Excellent verbal and written communication skills.
- Sound administrative, planning, and problem-solving abilities.
- Ability to work under pressure and extended hours, demonstrating professionalism and accountability.
- Strong interpersonal skills with a focus on customer service.
How to Apply
Please refer to the application instructions below.
Requirements
Applicants must display competency in the core functions of the post.Be proficient in at least English and one other official language.
Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview.
Be in possession of Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognised by SAQA).
Relevant courses in the field of the post will serve as an added advantage.
Knowledge, skills and competencies: General computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and MS Outlook).
Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility.
Good verbal and written communication skills.
Sound planning, organizing, administrative and problem-solving skills.
Strong interpersonal skills.
Customer focus and responsiveness.
Be willing to work under pressure and extended hours.
Job Duties
Render administrative support functions & administer logistical matters.Maintain leave records, registers and files.
Answer and screen all incoming calls to the office of the Section.
Type reports, letters, minutes, agendas, handle confidential documents, keeping record of the minutes and monitoring flow of documents to and out of the office.
Maintain good record keeping, filing and bring forward system.
Operate standard equipment (photocopy machine, telephone, computers).
Manage the budget and procurement matters.
Ensure correct vesting of expenditure.
Provide weekly reports.
Manage all office human and physical resources.
Ensure compliance with the Public Financial Management Act (PFMA) and Treasury Regulations, Acts & Policies.
