Administration Clerk – Pretoria – South African Police Service

About the Role

The South African Police Service is looking for a dedicated Administration Clerk to join their Head Office team in Pretoria. This role is integral to maintaining efficient administrative processes that support the vital work of law enforcement in our communities. As an Administration Clerk, you will play a key role in ensuring that policies and documentation are well-organised and accessible, contributing to the broader mission of public safety and service.

In this position, you will be responsible for tasks that include maintaining policy registers, managing files, and updating essential information on platforms like SharePoint and Teams. Your efforts will directly impact the efficiency of operations within the police service, showcasing the importance of administrative roles in the public sector and how they enable frontline services to function smoothly.

About the Department

The South African Police Service is committed to ensuring the safety and security of citizens across the nation. This department is tasked with preventing crime, upholding the law, and providing support for victims of crime. Working in the police service means being part of a team that is dedicated to fostering a safe environment for all South Africans, making your role as an Administration Clerk both impactful and meaningful.

The mission of the South African Police Service is to provide effective and efficient policing services that are aligned with the needs of the community. By joining this esteemed department, you will contribute to the overall goal of building trust and cooperation between the police and the citizens they serve.

What You’ll Do

• Maintain and update the policy register by logging all approved IS/ICT policies, including tracking version numbers and review dates.
• Facilitate file management by ensuring files are approved and archived properly, keeping master copies for auditing purposes.
• Log and track acknowledgements on the sub-section register to maintain accountability.
• Update daily activities on SharePoint and Teams dashboards to ensure transparency and communication within the department.
• Order stationery and other supplies from the Supply Chain Management store as needed.

What You’ll Need

• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• Proficiency in English and at least one other official language.
• General computer literacy, including MS Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Solid planning, organizing, administrative, and problem-solving abilities.
• A customer-focused attitude with strong interpersonal skills.
• Willingness to work under pressure and adapt to extended hours when necessary.

How to Apply

Application forms must be hand delivered or emailed to the following addresses: Enquiries can be directed to: Lt Col G Xoko //Captain WD Maimela / PO J Nkadimeng at Tel: 012 432 7709/ 8884/ 7964 and email applications to: [email protected] and hand delivery to Office No. PPS 138/143; 1234 Tulbagh Park Building; Cnr. Stanza Bopape (Church) and Jan Shoba (Duncan) Streets; Hatfield, PRETORIA.