Administration Clerk – Kuils River – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is excited to announce a vacancy for the position of Administration Clerk in Kuils River. In this vital role, you will be responsible for supporting the efficient administration of training programs, ensuring that all logistical elements run smoothly. Your contributions will directly impact the community by facilitating training that enhances skills and knowledge, ultimately driving progress in public service. This role is essential in setting up online and in-person training sessions, managing participant communications, and ensuring quality assurance of training documents.

Being part of the public service means playing a significant role in the development of South Africa. You will join a dedicated team focused on the growth and empowerment of individuals through education and training. As an Administration Clerk, you will not only aid in the success of training programmes but also contribute to fostering a knowledgeable workforce that serves the public effectively.

About the Department

The Department of Public Service and Administration is committed to enhancing public service delivery and ensuring that the workforce is well-equipped to meet the challenges of today. This department is dedicated to promoting good governance, transparency, and accountability within public service structures. Working here means being part of a mission to improve the lives of South Africans through effective administration and professional development.

The department focuses on creating a skilled and knowledgeable public service that can adapt to the changing needs of the country. Employees are supported in their professional growth while contributing to the overall mission of serving the community effectively and efficiently.

What You’ll Do

• Assist in pre-delivery administration management, including preparing confirmation and declaration letters
• Follow up on outstanding declaration letters from course participants
• Manage communication with course participants through SMS or email regarding logistics
• Prepare Master Participant profiles and manage classroom setups on the Learning Management System (LMS)
• Ensure venues are set up for program delivery, including registration tables and signage
• Prepare meeting packs and training materials for sessions
• Record and process substitute documents and claims for travel and subsistence
• Quality assure documents for payment submissions and finalize participant profiles for auditing
• Maintain organized records and filing systems for correspondence and data
• Provide general clerical support, including typing letters, handling enquiries, and managing budget records

What You’ll Need

• National Senior Certificate or equivalent
• A minimum of one year of experience in an administrative environment
• Knowledge of administrative duties, data capturing, and operating a computer
• Understanding of the legislative framework governing the Public Service
• Strong numeracy, literacy, and computer literacy skills
• Excellent attention to detail and organizational abilities
• Good verbal and written communication skills
• Flexibility and ability to work as part of a team

How to Apply

Please submit your application before the closing date, as late applications will not be considered.