About the Role
The Department of Cooperative Governance and Traditional Affairs is seeking a dedicated and detail-oriented Admin Clerk for the Amampondo Mise Kingship, located in the vibrant town of Qumbu, Eastern Cape. This role plays a vital part in ensuring that the operations of the traditional leadership institution run smoothly, providing essential support to both the community and the public service. As an Admin Clerk, you will be the welcoming face of the office, responsible for managing inquiries, assisting visitors, and providing clerical support to ensure the efficient functioning of the department.
Your contribution will directly impact how the community interacts with traditional leadership, ensuring that citizens receive the guidance and assistance they need. By maintaining an organized and professional environment, you will help foster a sense of trust and reliability in the public service, which is crucial for community engagement and support.
About the Department
The Department of Cooperative Governance and Traditional Affairs is committed to promoting effective governance, ensuring that traditional leadership plays an integral role in community development. Its mission is to support the preservation of cultural heritage while facilitating communication between government and traditional institutions. Working here means contributing to a meaningful cause that strengthens community ties and enhances the role of traditional authorities in South Africa.
What You’ll Do
- Welcome, register, and direct guests to the appropriate personnel or venues.
- Answer and make phone calls, ensuring effective communication.
- Respond to general inquiries via email and phone.
- Assist with clerical tasks such as data entry, filing, and photocopying.
- Sort and distribute incoming mail, packages, and courier deliveries.
- Manage conference room schedules to ensure efficient use of space.
- Maintain cleanliness and organization in reception and waiting areas.
- Request office supplies as needed to support daily operations.
- Maintain visitor logs to ensure security and tracking.
- Adhere to building security and check-in protocols to safeguard the office environment.
What You’ll Need
- National Higher Certificate/Diploma (NQF level 5) is required.
- 1-2 years of working experience in an administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- A valid Code 8 driver’s license is an added advantage.
- Strong communication skills and client-oriented approach.
- Understanding of the Traditional Leadership Institution is beneficial.
- Skills in report writing, facilitation, and coordination.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
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Requirements
National Higher Certificate/Diploma (NQF level 5).One to two (1-2) years’ working experience Computer literacy Microsoft office (i.
e.
Word, Excel, PowerPoint, Outlook etc.
Code 8 valid driver’s license will be an added advantage.
Competencies: Communication skills.
Understanding of Traditional Leadership Institution Client orientation and customer focus.
Report writing skills, facilitation and co-ordination.
Job Duties
Welcome, register and direct guest to appropriate persons or venues.Answer and make phone calls.
Respond to general enquiries via emails or by phone.
Assist in the clerical tasks data entry, filing, making photocopies.
Sort and distribute incoming mail, packages and courier deliveries.
Manage conference room schedules.
Ensure that the reception and waiting areas remail clean and tidy.
Request office supplies when needed.
Maintain visitor logs.
Adhere to building security and check-in protocols.
