About the Role
The Western TVET College is seeking a dedicated individual for the position of Admin Clerk: Administration Services at the Randfontein Campus. This role is pivotal in enhancing the efficiency of student registration processes, ensuring that all operations align with the college’s Standard Operating Procedures (SOPs). Located in Randfontein, a vibrant town in Gauteng, this position allows you to contribute significantly to the educational journey of students, helping to shape their futures within the public service framework.
As an Admin Clerk, you will play an essential role in managing student records, processing applications, and addressing inquiries from both students and the public. Your work will not only support the internal operations of the college but also directly impact the community by ensuring that students receive the support they need to succeed in their studies. This role embodies the spirit of public service, making it an exciting opportunity for those looking to make a difference in the education sector.
About the Department
Western TVET College is committed to providing quality vocational education and training to empower students and equip them with the necessary skills for the job market. The college’s mission revolves around fostering a learning environment that promotes student success and community development. Working here means being part of a team that values integrity, commitment, and excellence in education, contributing to a brighter future for South Africa.
What You’ll Do
- Administer and assist with student registration processes, ensuring compliance with SOPs.
- Capture and verify student information on the Business Management System (BMS).
- Print and distribute control lists and class registers to relevant stakeholders.
- Verify data before submission to the Department of Higher Education and Training (DHET).
- Screen and process online applications effectively.
- Attend to inquiries from students and the public with professionalism.
- Operate the campus switchboard, directing calls as necessary.
- Accurately capture student marks and track absenteeism.
- Maintain updated and secure student academic records.
- Handle requisition forms and oversee the receipt of goods and services.
- Ensure proper documentation and filing for all procurement-related transactions.
- Provide administrative support in the application of college bursaries to the management team.
What You’ll Need
- Matric/Grade 12 Certificate plus a recognized 3-year National Diploma or Degree in Public Administration, Management Assistant, Office Management and Technology, or a related field.
- A valid driver’s license is advantageous.
- Proficiency in computer literacy is essential.
- Understanding of registration processes and procedures.
- Strong communication skills to interact with diverse groups effectively.
- Knowledge of switchboard operation and good telephone etiquette.
- Ability to capture data accurately and maintain sound organizational skills.
- High level of integrity and commitment to customer service.
How to Apply
Please hand deliver your application or email it to Admin Clerk: Randfontein, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.
Looking for more South African government jobs? Browse the latest vacancies on JobsSouthAfrica.co.za. If you are applying for the first time, read our Complete Guide to Applying for Government Jobs in South Africa, covering the Z83 form, certified copies, CV format, interview tips and more.
Requirements
Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Administration/Management Assistant/Office Management and Technology or any other relevant qualification.A valid driver’s license will be an added advantage.
Must be computer literate.
Competencies, Knowledge, And Skills: Must have knowledge and understanding of the registration processes and procedure.
Ability to communicate well with people at different levels and backgrounds.
Must have knowledge of switchboard operation.
Must have good telephone etiquette.
Ability to capture data.
Should have sound organisational skills, planning, organising, communication, customer services and report writing skills.
High level of integrity and loyalty.
Job Duties
Administer and assist with student registration processes in line with the college’s Standard Operating Procedures (SOPs).Capture and verify student information on the Business Management System (BMS).
Print and distribute control lists and class registers.
Verify data before submission to the Department of Higher Education and Training (DHET).
Screen and process online applications.
Attend to student and public enquiries.
Operate the campus switchboard and direct calls appropriately.
Capture student marks and absenteeism accurately.
Maintain updated student academic records and ensure all information is securely stored and accessible when required.
Capturing and administration of requisition forms, receive goods and services, verify deliveries against relevant documents, and follow up on outstanding orders.
Ensure proper documentation and filing for all procurement-related transactions at campus level.
Provide administrative support services (application of college bursaries) to the campus management team.
