About the Role
The Department of Transport and Public Works is seeking a dedicated Senior Provisioning Administration Officer: Assets in Cape Town. This role is pivotal in managing and overseeing the asset verification process, ensuring that all asset descriptions are accurately recorded on the Logistical Management Information System (LOGIS). In a bustling city like Cape Town, this position plays a vital role in enhancing the efficiency of public service by maintaining a precise record of government assets, thereby contributing to better resource management for the community.
This position is not just about maintaining records; it is about ensuring that the public service operates smoothly and efficiently. The successful candidate will be responsible for the compilation of asset reports, reporting on inventory store items, and managing the lifecycle of assets. Your work will directly impact the community by ensuring that public resources are accounted for and utilized effectively, thereby enhancing the public service sector in South Africa.
About the Department
The Department of Transport and Public Works is committed to creating a safe and efficient transport network across the Western Cape while ensuring the optimal use of public resources. With a mission to provide accessible and reliable transport services, the department plays a crucial role in the daily lives of South Africans. Working here means contributing to significant projects that aim to improve infrastructure and public service delivery, fostering community development and accessibility.
What You’ll Do
- Manage the asset verification process to ensure accuracy.
- Ensure correct descriptions of assets are captured during procurement.
- Compile and provide monthly asset reports and inputs for reconciliation.
- Maintain the departmental asset register, ensuring continuous updates.
- Oversee the asset disposal process and ensure compliance with procedures.
- Liaise with stakeholders and address queries related to asset management.
- Supervise the asset unit and coordinate reporting of losses and damages.
What You’ll Need
- National Diploma (NQF6) in Supply Chain Management or a relevant qualification recognized by SAQA.
- A minimum of two years of relevant experience in Supply Chain Management or a related field.
- Knowledge of Supply Chain Management processes and the LOGIS system.
- Familiarity with relevant legislation, such as the Public Finance Act and National Treasury Regulations.
- Strong communication skills and computer literacy.
- Ability to plan, organize, and solve problems effectively.
- A valid driver’s license and willingness to travel.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Diploma (NQF6) in Supply Chain Management or relevant qualification as recognised by SAQA.A minimum of two years (2) relevant experience in Supply Chain Management or relevant field.
Knowledge of Supply Chain Management processes.
Knowledge of the Logistical Management System (LOGIS).
Knowledge of relevant legislative framework Public Finance Act (PFMA), National Treasury Regulations, PPPFA, Public Service Policies, Public Service Act and Public Service Regulations.
Skills, ability to communicate well with people at different levels, computer literacy, Administrative and report writing.
Have planning and organising, problem solving and problem-solving skills.
Ability to work long hours voluntarily, be able to gather and analyse information.
Ability to apply policies, be able to work individually and in teams and ability to be able to work under extreme pressure and organise and plan under pressure.
Sense of responsibility and loyalty work with difficult persons and to resolve conflicts.
Be able to collect and interpret information and reports.
A Valid driver’s licence and willingness to travel.
Job Duties
The incumbent will have to manage the asset verification process.Ensure that the correct asset descriptions appear on LOGIS.
Ensure the correct item descriptions are captured during the procurement of assets.
Ensure verification and reporting on Inventory store items.
Ensure compilation of asset reports and inputs to the IFS and AFS.
Provide monthly inputs to the asset reconciliation between Logis and BAS.
Manage the departmental asset register and updating of asset records.
Ensure the continuous updating of information on the departmental asset register.
Ensure that the asset register is updated (RR032 asset report) in every location.
Manage the asset disposal process.
Ensure that assets are disposed according to the correct disposal procedures.
Manage the verification process for assets to be disposed.
Manage the asset lifecycle.
Stakeholder liaison.
Attend to queries regarding asset management.
Facilitate and coordinate the reporting of losses and damages of assets.
Supervision of asset unit.
