About the Role
The Department of Infrastructure is seeking a Senior Administrative Officer: SCM (Training) to join its dedicated team at the Head Office in Cape Town. This pivotal role is essential for enhancing the capacity and effectiveness of infrastructure procurement processes across the region. By creating and distributing training materials, conducting training sessions, and ensuring compliance with current legislation, you will play a crucial part in empowering various procuring entities. Your work will directly impact the community by contributing to more efficient, transparent, and effective procurement processes, ultimately leading to improved public services.
In this dynamic position, you will be responsible for identifying training needs, facilitating learning sessions, and maintaining a central database of training materials. Your expertise will not only benefit the immediate team but will also foster a culture of continuous learning and improvement within the department. Collaborating with a diverse range of stakeholders, you will ensure that all training resources align with industry best practices, thus supporting the broader mission of the public service in South Africa.
About the Department
The Department of Infrastructure is committed to facilitating sustainable development through effective infrastructure delivery. It plays a vital role in the governance of public service, ensuring that procurement processes are efficient, transparent, and compliant with the relevant legislation. Working in this department means being part of a team dedicated to enhancing the quality of life for all South Africans through improved infrastructure and public service initiatives.
This department focuses on aligning its operations with the national interest, emphasizing the importance of capacity building and compliance in procurement. As a member of this team, you will contribute to meaningful projects that have a lasting impact on communities, fostering an environment where public services can thrive.
What You’ll Do
- Compile and develop comprehensive training materials and guides related to infrastructure procurement.
- Distribute training prospectuses to all procuring entities to ensure access to vital information.
- Draft Supply Chain Management (SCM) Circulars and instructions for effective circulation of training resources.
- Analyze current procurement processes to identify gaps and facilitate targeted training interventions.
- Conduct training sessions on various SCM systems such as ePS, CIDB, CSD, and WCSEB.
- Maintain a central database of training materials accessible to all procuring entities within the department.
- Compile debrief documents after training sessions to enhance future training efforts.
- Gather feedback through questionnaires to assess the effectiveness of training and identify areas for improvement.
What You’ll Need
- An appropriate National Diploma (NQF 6) or equivalent qualification in Procurement and/or Built Environment.
- A minimum of three years of relevant experience in an infrastructure-related environment.
- Valid Code (B/EB) driver’s license with a willingness to travel.
- Extensive knowledge of SCM systems and infrastructure procurement legislation.
- Strong verbal and written communication skills.
- Proficiency in MS Word, MS Excel, and Outlook.
- Excellent organizational, managerial, and leadership skills.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Minimum educational qualification: An appropriate National Diploma (NQF 6) or equivalent in Procurement and/or Built Environment.Experience: 273 Appropriate experience working in an infrastructure-related environment.
Inherent requirement of the job: Valid Code (B/EB) driver’s license and willingness to travel long distances for extended periods.
Competencies (knowledge/skills): Extensive knowledge of and practical experience in SCM systems such as CIDB, ePS, CSD and WCSEB.
Knowledge and experience of Infrastructure procurement legislation and various training materials.
Ability to conduct training on infrastructure procurement and related matters and the ability to analyse and respond to queries emanating from training sessions.
Good verbal and written communication skills.
Computer literacy in MS Word, MS Excel, Outlook.
Good organisational skills.
-Excellent managerial and leadership skills.
Extensive knowledge and experience of working with infrastructure related legislation.
Knowledge of PFMA, Finance instructions, Provincial and Treasury regulations, CIDB legislation, Infrastructure delegations and AOS and all applicable infrastructure procurement legislation Knowledge of the Preferential Procurement Policy Framework Act 5 of 2000 (PPPFA).
Job Duties
Compile various training material and guides for Infrastructure procurement processes and other needs related to infrastructure procurement.Compile a training prospectus and ensure distribution thereof to all Procuring Entities.
Draft SCM Circulars and Instructions to ensure that training guides are circulated to all Procuring Entities that can be used to assist during the procurement process.
Ensure that all training material is in line with current legislation and industry’s best practices.
Update training material according to changes within the industry and legislation.
-Identify training needs related to infrastructure procurement and facilitate training sessions to address the needs accordingly.
Assist infrastructure Procuring Entities by analysing the current procurement processes and identifying gaps that must be addressed through training interventions, to ensure compliance throughout the procurement process.
Provide training and support on various systems such as Eps, CIDB, CSD, WCSEB.
Maintain a central database of all training material and guides that are accessible by all Procuring Entities within the Department.
-Compile a debrief document after each training session, indicating questions and answers that can be used to further develop training material and list the action items that were identified during the training session.
Ensure action items are addressed timeously and provide feedback to the relevant Entity.
Compile and distribute questionnaires to determine the effectiveness of the training material and identify possible areas for improvement.
Maintain a database with details of all training sessions conducted.
Ensure that training statistics are accurate and reported to Management.
