Senior Administrative Officer – Pretoria – Department Of Health

About the Role

The Department of Health is seeking a motivated Senior Administrative Officer to join their dedicated team in Pretoria. This pivotal role is instrumental in ensuring the smooth operation of the Chief Directorate, where you will be at the heart of administrative excellence. Your work will directly support the management and staff by providing vital logistical and administrative support, thereby enhancing the overall functionality of public health services in the community. Your contributions will not only streamline processes but also play a significant role in improving public service delivery in South Africa.

In this position, you will manage a variety of tasks that include documentation control, budget administration, and human resources functions. You will be a key player in facilitating meetings, preparing reports, and ensuring that all administrative processes align with the Department’s objectives. Your efforts will help maintain a well-organized and efficient office environment, which is essential for the effective delivery of health services to the public.

About the Department

The Department of Health is committed to promoting and ensuring the health and well-being of all South Africans. With a mandate to provide comprehensive health services, the department plays a crucial role in addressing public health challenges, implementing health policies, and ensuring access to quality healthcare. Working within this department means contributing to a mission that has a direct impact on the lives of individuals and communities throughout the nation, making it a truly rewarding experience.

What You’ll Do

• Control documentation and manage the mail register within the Chief Directorate.
• Prepare for Chief Directorate meetings, including arranging logistics and compiling necessary documents.
• Handle incoming telephone queries and ensure timely responses.
• Administer human resource functions such as maintaining the leave register and managing appointments.
• Compile and manage budget expenditure reports, assisting with the allocation of resources to activities.
• Organize meetings, workshops, and official functions, including travel arrangements for staff.
• Ensure the maintenance of an effective filing system for all unit documents.
• Provide logistical support and ensure adequate provision of stationery and supplies for the office.

What You’ll Need

• A Grade 12 certificate (NQF4) and a National Diploma (NQF 6) in Management, Office Administration, or a related field.
• At least three years of administrative experience in a relevant field.
• Strong knowledge of departmental procedures, finance, budgeting, and procurement practices.
• Familiarity with the Public Finance Management Act, Treasury Regulations, and relevant human resources legislation.
• Excellent communication skills, both verbal and written, along with strong problem-solving and analytical abilities.
• Proficient in MS Office and capable of working independently or as part of a team.
• A valid driver’s license.

How to Apply

Please submit your application before the closing date as late applications will not be considered.