Senior Administrative Officer – Pietermaritzburg – Kwazulu-natal Provincial Manager’s Office

About the Role

The KwaZulu-Natal Provincial Manager’s Office is looking for a Senior Administrative Officer to join its dedicated team in Pietermaritzburg. This vital role supports the unit by managing essential administrative tasks that keep operations running smoothly. The successful candidate will contribute significantly to the public service, ensuring that the administrative needs of the office are met with efficiency and professionalism. By playing a key role in maintaining effective communication and organization within the unit, you will help foster a productive environment that benefits the entire community.

In this position, you will be responsible for various tasks, including managing office correspondence and documentation, organizing meetings, and processing financial reports. Your work will directly impact the effectiveness of the public service in KwaZulu-Natal, making your contribution invaluable to the residents of the province. Your ability to streamline operations and support your colleagues will help enhance service delivery and ensure all deadlines are met.

About the Department

The KwaZulu-Natal Provincial Manager’s Office is committed to promoting efficient and effective public service delivery in the province. This department plays a crucial role in coordinating various governmental functions and ensuring compliance with national regulations. By working here, you will be part of a team that shares a common goal: to improve the lives of South Africans through reliable and responsive public service. Your efforts will contribute to a well-functioning government that serves its citizens with integrity and dedication.

What You’ll Do

• Provide comprehensive administrative support to the unit.
• Manage travel, venue, and accommodation arrangements.
• Oversee the administration of office correspondence and documentation.
• Compile letters, reports, submissions, and minutes for the unit.
• Maintain an organized filing system for all relevant documents.
• Prepare financial and administrative reports, including budget projections.
• Act as secretary during meetings, ensuring accurate record-keeping.
• Track incoming work and ensure timely completion of all tasks.
• Liaise with stakeholders to ensure smooth communication and workflow.
• Process documents related to claims, payments, and invoices.
• Promote innovation and service delivery within the unit.
• Implement risk and compliance management practices.
• Manage human, physical, and financial resources effectively.
• Coach and guide staff on best practices and compliance.

What You’ll Need

• An undergraduate qualification in Office Management, Business Management, Administration Management, or a related field at NQF Level 6.
• A minimum of 2 years’ experience as an Administrative Officer or Chief Administration Clerk.
• Experience in managing office budgets and knowledge of National Treasury Regulations.
• Familiarity with various filing systems and the Public Finance Management Act (PFMA).
• Understanding of departmental legislations and prescripts.
• A valid driver’s license and willingness to travel as needed.
• Strong skills in problem-solving, planning, financial administration, and communication.

How to Apply

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za.