About the Role
The Department of Health is seeking a dedicated Senior Administrative Officer: Information Management to join their team at Khayelitsha District Hospital. This role is pivotal in ensuring the operational planning and project management processes are effectively implemented, supporting the overarching goal of delivering quality healthcare services to the community. Based in the vibrant suburb of Khayelitsha, this position allows you to contribute directly to the improvement of health data management and information systems, which play a crucial role in the public service sector.
The Senior Administrative Officer will be responsible for developing and implementing information policies and data collection tools that adhere to national and provincial requirements. By monitoring compliance and ensuring data quality, you will help the Department maintain high standards in health data management. This is more than just a job; it is an opportunity to make a meaningful impact in the healthcare landscape of South Africa, enhancing the lives of those in the community.
About the Department
The Department of Health is committed to promoting health and wellness across South Africa, ensuring access to quality healthcare services for all citizens. With a focus on public health and safety, the department aims to implement effective policies and programs that meet the needs of the population. Working here means being part of a mission that values community health, innovation, and continuous improvement in healthcare delivery.
What You’ll Do
- Assist with operational planning and project management within the health information management component.
- Support the development and implementation of information policies and data collection tools.
- Monitor and evaluate compliance with information management processes and policies.
- Provide health management reports and data quality assessments.
- Liaise with health data providers to verify and maintain accurate health data.
- Respond to ad hoc data queries and ensure timely submission of complete data.
- Conduct monthly presentations of data to management.
- Perform data audits and testing of new information systems.
What You’ll Need
- An appropriate National Diploma (NQF 6) or equivalent qualification.
- Proven experience and knowledge in Information Management.
- Valid Code B/EB driver’s license.
- Advanced computer literacy skills, particularly in MS Office (Word, Excel, PowerPoint).
- Strong numerical and analytical skills for report compilation and analysis.
- Familiarity with health information systems such as SINJANI, DHIS, Clinicom, ECCR, and ECM.
- Excellent leadership, interpersonal, and communication skills.
- Willingness to work overtime as required.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Minimum educational qualification: An appropriate National Diploma (NQF 6) or equivalent.Experience: Appropriate knowledge and experience in Information Management.
Appropriate experience that focuses on the Key Performance Areas (KPA’s) of the post.
Inherent requirements of the job: Valid (Code B/EB) drivers’ license.
Willingness to work overtime when required.
Competencies (knowledge/skills): Advanced computer literacy skills (MS Office: Word, Excel, and PowerPoint) especially in MS Office with good numerical and analytical skills to support the compilation, interpretation and analysis of reports.
Highly developed understanding of information technology, i.
e.
familiar with health information systems like: SINJANI, DHIS, Clinicom, ECCR, and ECM (Electronic Content Management).
Good Numerical and analytical skills wrt technical knowledge, report writing and data management skills.
Good knowledge of monitoring and evaluation of performance, National and Provincial Information Management policies, data, processes and standard operating procedures.
Good leadership, interpersonal and communication (verbal and written English) skills.
Presentation Skills.
Job Duties
Assist with the operational planning and project management within the component Support development and implementation of information policies, data collection tools, definitions, standard operating procedures etc according to NDOH and Provincial requirements.Monitor and evaluate compliance to Information Management processes, policies and systems.
Provide health management reports and data quality reports Liaise with and provide support and feedback (written and verbal) reports to health data providers verifying, validating and maintain accurate health data.
Respond to ad hoc data queries and requests.
Submit complete data timeously to the Department.
Ensure good quality data, compliance and adherence to legislative target dates.
Monthly Presentation of Data to Management Conduct data audits throughout the data trail.
Test and report on new or enhanced information systems.
Act as system controller for ECCR, Clinicom and ECM
