About the Role
The Department of Education is seeking a dedicated Senior Administrative Officer to join their team in Gqeberha, also known as Port Elizabeth. In this pivotal role, you will provide vital administrative support to personnel across the department, ensuring that the educational framework thrives through effective operational management. This position is not just about clerical tasks; it is about making a meaningful impact within the public service and supporting the educational initiatives that shape the future of South Africa.
As a Senior Administrative Officer, your responsibilities will encompass a range of administrative functions, including the implementation of effective procedures, financial administration, and the development of action plans for your section. Your work will directly contribute to the management of resources and services that benefit educators and learners alike, making this role essential for the community you serve.
About the Department
The Department of Education plays a critical role in the development and delivery of quality education in South Africa. With a mission to promote educational access and equity, the department works tirelessly to improve learning outcomes and support educational institutions across the country. Working here means being part of an organization that is dedicated to uplifting communities and fostering a brighter future for all South Africans.
What You’ll Do
- Provide comprehensive administrative support to all personnel within your component.
- Develop and maintain administrative procedures that enhance operational efficiency.
- Analyze components of business plans and procurement trends to inform decision-making.
- Implement policies and engage with suppliers for procurement of materials.
- Manage financial administration, including budget compilation and oversight of claims.
- Compile and present monthly financial reports to management.
- Supervise staff, assign tasks, and monitor performance to ensure accountability.
- Maintain accurate records of goods and services procured, along with statistical reports.
- Organize workshops, meetings, and events as required.
- Address administrative gaps and advise management on best practices.
What You’ll Need
- A relevant NQF level 6 qualification in Administration or Public Management.
- A minimum of three years’ experience in administrative roles.
- Strong knowledge of administrative procedures and labour law.
- Understanding of financial management principles and the Public Finance Management Act (PFMA).
- Excellent computer literacy and client orientation skills.
- Strong problem-solving abilities and analytical skills.
- A valid, unexpired driver’s license.
How to Apply
Please refer to the application instructions below.
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Requirements
A relevant NQF level 6 qualification in Administration /Public Management.Three (3) years’ experience in administrative matters.
Knowledge of administrative procedures.
Knowledge of labour law and dispute resolution process.
Basic financial management and knowledge of PFMA, knowledge of National Archive Act Computer literacy.
Client orientation and customer focus.
People and diversity management.
Accountability and ethical conduct.
Problem solving and analysis.
Disclosure of a valid unexpired driver`s license.
Job Duties
Provide administrative support to all personnel in the component.Implement and maintain administrative procedures.
Analyse the components of business plan and procurement trends.
Implement policies and engage suppliers for purchased materials.
Develop and execute action plans for the section.
Render financial administration to the component.
Develop implementation plans and ensure adherence to financial procedures.
Compile and present monthly financial reports to management.
Assist with budget compilation and oversee financial claims such as S&T advances and travel expenses.
Establish and maintain early warning systems for financial monitoring.
Render procurement administration.
Advise management on effective administrative practices.
Identify and address administrative gaps.
Ensure proper application of disciplinary procedures and labour issue management.
Maintain records on goods and services procured, providing accurate statistics.
Maintain register of the component.
Allocate tasks and track progress to ensure timely compilation.
Maintain and update the register of the component.
Managing Assets Implement approved resolutions.
Render Human Resources and supervision.
Supervise staff, assign tasks, and monitor performance.
Produce statistical reports and ensure that file maintenance systems are maintained.
Keep HR tasks and compile monthly HR reports.
Implement PMDS for the component.
Arrange workshops, meetings and events as needed.
Apply discipline.
