About the Role
The Department of Water and Sanitation is seeking a dedicated Senior Administrative Officer based in Durban. This pivotal role supports the processing of Water Use Licence Applications, directly contributing to the sustainable management of our precious water resources. By joining this department, you will play a vital role in ensuring that the community benefits from well-managed water use, fostering both environmental stewardship and public service excellence in South Africa.
In this position, you will interact with various stakeholders, from applicants to regulatory committees, ensuring compliance with statutory and procedural requirements. Your work will not only help streamline processes but also enhance the overall effectiveness of water management in the region, which is essential for public health and environmental sustainability. The role presents an opportunity to make a meaningful impact on the community while advancing your career in government jobs.
About the Department
The Department of Water and Sanitation is committed to ensuring the sustainable use and management of South Africa’s water resources. With a mandate that includes the regulation of water use and the protection of water quality, this department is at the forefront of addressing water-related challenges in the country. Working here means joining a team that values innovation, integrity, and commitment to service, ultimately contributing to the well-being of all South Africans.
What You’ll Do
- Process Water Use Licence Applications and provide guidance on statutory and procedural requirements.
- Collate documentation for reviews and prepare applications for preliminary and final assessments.
- Manage site inspections and notify stakeholders accordingly.
- Draft and prepare licences for submission to the Regional Director and maintain relevant correspondence.
- Update and maintain registers and databases to ensure accurate record-keeping.
- Conduct administrative duties related to Stream Flow Reduction Activity Licence Applications.
- Provide secretariat support to the Licence Assessment Advisory Committee, including managing diaries and coordinating meeting schedules.
- Offer telephonic assistance and feedback to applicants regarding their applications.
- Supervise administrative staff to ensure efficient workflow and adherence to procedures.
What You’ll Need
- An NQF level 6 qualification (National Diploma) in Public Management or Administration.
- A minimum of three years’ experience in an administrative and regulatory environment.
- A valid driver’s licence.
- Experience in maintaining registers and databases.
- Strong report writing and submission drafting skills.
- Knowledge of administrative procedures and compliance.
- Excellent communication skills and a strong client orientation.
- Proven ability to manage people and foster a diverse workplace culture.
How to Apply
Please refer to the application instructions below.
Requirements
An NQF level 6 qualification (National Diploma) in Public Management/ Administration.Three (3) years working experience in administration and regulatory environment.
The disclosure of a valid unexpired driver’s licence.
Experience in maintaining registers and database.
Experience in report writing and drafting of submissions.
Knowledge and understanding of administrative procedures.
People and Diversity Management.
Excellent client orientation and customer focus.
Good communication skills.
Good accountability and ethical conduct.
Job Duties
Processing of Water Use Licence Applications: advice to applicants on statutory, procedural requirements and related procedures; Processing of 109 applications and collating documentation for review purposes.Preparation of applications for preliminary and final review by Water Use Licence.
Assessment Advisory Committee, setting up and notification of site inspections, preparation and submission of applications to National Office and drafting and preparation of licences to the Regional Director.
Drafting of all related correspondence and updating of schedules.
Maintain registers and databases.
Conduct photocopying and filing.
Conduct administrative duties related to Stream Flow Reduction Activity Licence Applications i.
e.
identifying the need for and co-ordinating site inspections for Re-inspections provide copy permits/licences, processing change of land ownership and reporting of alleged unlawful plantings.
Provide administrative and secretariat support to Licence Assessment Advisory Committee i.
e.
manage diary, Co-ordinate meeting dates for the year; prepare Agendas, proof reading of documents for review; take, compile and type minutes.
Ensure follow-up actions on drafting letters and recommendations.
Provide feedback to applicants.
Provide advice on statutory and procedural requirements; Telephonic assistance with the completion of forms; General Enquiries; Invoice and statement enquiries etc.
Supervision of staff is essential.
