Secretary – Various Locations – Protection And Security Services

About the Role

The Protection and Security Services department is looking for dedicated individuals to fill the role of Secretary in various locations, including Pretoria, King Williams Town, Polokwane, and Cape Town. This position is crucial for ensuring that the department runs smoothly and efficiently, providing vital support to the team and the community. As a Secretary, you will play an essential role in facilitating communication, organizing meetings, and maintaining records that are critical for the operations of the department, which is dedicated to public safety and security throughout South Africa.

Located in bustling cities like Pretoria and Cape Town, this role allows you to be at the heart of public service. By contributing your skills to the Protection and Security Services, you will be directly involved in supporting initiatives that protect citizens and ensure the smooth operation of security protocols. Your efforts will help create a safer environment for everyone in the community, making this position not just a job, but a meaningful way to serve your country.

About the Department

The Protection and Security Services department is committed to enhancing public safety and security across South Africa. With a mission to provide effective security measures and protect key installations, the department plays a vital role in ensuring that citizens can live and work in a safe environment. Working here means being part of a team that prioritizes the well-being of the community and promotes a culture of accountability and professionalism.

As a member of this department, you will have the chance to contribute meaningfully to public service, ensuring that protocols are followed, and that the safety of individuals and communities is upheld. This mission-driven environment not only provides job security but also offers a fulfilling career focused on the greater good.

What You’ll Do

• Provide essential secretarial support functions, including arranging meetings and preparing agendas.
• Type and take minutes during meetings, ensuring accurate records are maintained.
• Answer and screen all incoming calls, directing them appropriately.
• Liaise with various components and sections within the department regarding operational matters.
• Maintain an organized filing system and manage confidential documents effectively.
• Process and submit financial claims in a timely manner.
• Make travel and accommodation arrangements for staff as required.
• Manage the diary of supervisors and host visitors at the office.
• Operate standard office equipment, including computers and photocopiers.
• Serve refreshments to visitors during meetings and events.

What You’ll Need

• Proficiency in English and at least one other official language.
• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• Relevant courses in the field will be advantageous.
• Strong communication skills, both verbal and written.
• General computer literacy, particularly in MS Office applications.
• Ability to work independently and handle multiple tasks efficiently.
• Strong interpersonal skills and a professional demeanor.
• Willingness to work under pressure and adapt to extended hours.

How to Apply

Please follow the application instructions below to submit your application.