Secretary – Pretoria – South African Police Service

About the Role

The South African Police Service is looking for a dedicated and skilled Secretary based in Pretoria. This position plays a vital role in providing comprehensive secretarial support to the Section Head, ensuring the smooth operation of administrative tasks. By managing communications and documentation flow, this role significantly contributes to the efficiency of public service, allowing the Section Head to focus on critical functions that directly impact the community.

In Pretoria, a city known for its rich history and vibrant culture, this role is essential for maintaining clear lines of communication within the department. The Secretary will be responsible for coordinating meetings, managing the Section Head’s diary, and handling travel arrangements. This position is perfect for someone who is organized, detail-oriented, and eager to make a meaningful contribution to public service in South Africa.

About the Department

The South African Police Service (SAPS) is committed to ensuring a safer South Africa for all citizens. With a mandate to uphold the law and maintain peace, SAPS operates with the core values of integrity, accountability, and professionalism. Working in this department not only offers the chance to support law enforcement professionals but also to engage with initiatives that promote community safety and well-being.

What You’ll Do

• Provide comprehensive secretarial support functions to the Section Head.
• Type and consolidate various reports, letters, and memorandums.
• Monitor the flow of documents both manually and electronically.
• Arrange and keep minutes for meetings as required.
• Manage the Section Head’s diary and assist in hosting visitors.
• Maintain a bring-forward system for all pending matters.
• Organize travel and accommodation arrangements with subsistence advances.
• Manage office inventory efficiently.

What You’ll Need

• Competency in the core functions of the Secretary role.
• Proficiency in English and at least one other official language.
• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• Relevant courses in the field will be considered an advantage.
• Strong general computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint, MS Outlook).
• Excellent verbal and written communication skills.
• Good administrative, planning, and problem-solving abilities.
• Strong interpersonal skills with a customer-focused approach.
• Willingness to work under pressure and extended hours.

How to Apply

Direct your application to the following address: Postal Address: Private Bag x 94 Pretoria, 0001. Physical Address: Reception: SAPS Head Office: 231 Pretorius Street, Watchthuis Building, Pretoria.