Secretary – Pretoria – South African Police Service

About the Role

The South African Police Service invites applications for the position of Secretary, based in the heart of Pretoria. This role is crucial as it supports the Component Head by ensuring smooth and efficient communication within the office. As a Secretary, you will play a vital part in managing documentation, coordinating meetings, and handling administrative tasks that are essential for the effective functioning of the department. Your contributions will directly impact the quality of public service delivered to the community.

In this role, you will be responsible for a variety of secretarial functions, including typing and consolidating reports, managing correspondence, and organizing the Component Head’s diary. The impact of your work goes beyond administrative support; it helps maintain the flow of information and enhances the overall efficiency of the department, thereby serving the public effectively.

About the Department

The South African Police Service (SAPS) is dedicated to ensuring the safety and security of all South Africans. Its mission encompasses preventing crime, maintaining peace, and enforcing the law with integrity and professionalism. Working within SAPS provides a unique opportunity to contribute to the safety and well-being of communities across the country, making a tangible difference in people’s lives.

What You’ll Do

• Provide secretarial support to the Component Head, ensuring efficient office operations.
• Type and consolidate various documents, including reports and memorandums.
• Monitor the flow of documents to and from the office, both manually and electronically.
• Arrange and produce minutes for meetings as required.
• Manage the Component Head’s diary, organizing appointments and hosting visitors.
• Maintain a bring-forward system for pending matters to ensure timely follow-up.
• Organize travel arrangements and accommodations, including subsistence advances.
• Manage office inventory and ensure resources are available.

What You’ll Need

• Competency in the core functions of the position is essential.
• Proficiency in at least English and one other official language.
• Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 recognized by SAQA).
• Relevant courses in secretarial skills or related fields will be advantageous.
• General computer literacy skills, including MS Word, MS Excel, MS Office, MS PowerPoint, and MS Outlook.
• Strong verbal and written communication skills, with sound planning and organizational abilities.
• Excellent interpersonal skills and a customer-focused approach.
• Ability to work under pressure and willingness to extend hours as needed.

How to Apply

Direct your application to the following address: Postal Address: Private Bag x 94 Pretoria, 0001. Physical Address: Reception: SAPS Head Office: 231 Pretorius Street, Watchthuis Building, Pretoria.