About the Role
The South African Police Service is seeking a dedicated Secretary to join the team at their headquarters in Pretoria, specifically within the Section Head: Physical Protection. This role is crucial in ensuring that the administrative functions run smoothly, enabling the department to focus on its core mission of maintaining public safety and security. As a Secretary, you will play a pivotal role in facilitating communication and organization within the department, contributing to the greater goal of serving and protecting the community.
Located in the heart of Pretoria, this position allows you to make a difference in public service each day. You will be responsible for various tasks, including arranging meetings, managing correspondence, and maintaining essential records. Your efforts will not only help streamline operations but also support the dedicated professionals working tirelessly to enhance safety and security across South Africa.
About the Department
The South African Police Service (SAPS) is committed to ensuring the safety and security of all South African citizens. The department’s mandate includes preventing and investigating crime, enforcing the law, and maintaining public order. Working for SAPS means being part of a larger mission to foster a safe environment for everyone, making it a meaningful choice for individuals looking to contribute positively to society.
In your role, you will be surrounded by a team of professionals who share a common goal: to protect and serve the public. This supportive environment encourages continuous learning and development, allowing you to grow both personally and professionally while making a significant impact in your community.
What You’ll Do
- Provide comprehensive secretarial support, including arranging meetings and preparing agendas
- Manage communication by answering and screening incoming calls
- Maintain an organized filing system and ensure accurate record-keeping
- Process and submit financial claims efficiently
- Make travel and accommodation arrangements for departmental staff
- Manage the office diary and host visitors professionally
- Operate standard office equipment, ensuring smooth daily operations
- Uphold confidentiality and manage sensitive documents according to policy
- Oversee office inventory and supplies, maintaining an efficient workspace
What You’ll Need
- Proficiency in English and at least one other official language
- A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification
- Competency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong verbal and written communication skills
- Excellent organizational and administrative abilities
- Problem-solving skills and the ability to work under pressure
- A customer-focused attitude with strong interpersonal skills
- Relevant courses in the field will be a plus
How to Apply
Please refer to the application instructions below.
Requirements
Applicants must display competency in the core functions of the post.Be proficient in at least English and one other official language.
Be a citizen of the Republic of South Africa, of which documentary proof must be furnished on the day of the interview.
Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF level 4 as recognised by SAQA).
Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview.
Relevant courses in the field of the post will serve as an added advantage.
Knowledge, Skills and Competencies: General computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and MS Outlook).
Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility.
Good verbal and written communication skills.
Sound planning, organizing, administrative and problem-solving skills.
Strong interpersonal skills.
Customer focus and responsiveness.
Be willing to work under pressure and extended hours.
Job Duties
To provide secretarial support functions such as to arrange and prepare meetings, agendas, typing and taking minutes.Answer and screen all incoming calls.
Liaise with all sections and regions on matters relating to the Component.
Maintain good record keeping, filling system and brought forward system.
Process and submit financial claims.
Make travel and accommodation arrangements.
Manage the diary, receive and host visitors for the office.
Operate standard equipment (fax, photocopy machine, telephone, computers etc.
).
Serving of refreshments to visitors during meetings.
Manage office inventory.
Uphold the confidentiality of all classified documents as per the 104 MISS.
Manage and exercise control over human, physical and financial resources allocated to the post.
