Secretary – Pretoria – Military Health Training Formation

About the Role

The Military Health Training Formation is seeking a dedicated Secretary to join their team at the Headquarters in Pretoria. This role is crucial in providing essential administrative support to the Director, ensuring smooth operations within the office. As a Secretary, you will play a vital part in managing the Director’s diary, handling communications, and organizing meetings, all of which contribute significantly to the efficiency and effectiveness of the public service in our community. Your efforts will help facilitate the important work of the South African Military Health Service, making a meaningful impact on the health and wellbeing of our service members and their families.

In the vibrant setting of Pretoria, this position offers the chance to work in a dynamic environment where your organizational skills and attention to detail will shine. By assisting the Director in their day-to-day functions, you will help maintain a well-structured office that serves the broader mission of the Department of Defence. This role matters not just for the administrative tasks at hand, but for fostering a supportive atmosphere that enables the Director to focus on strategic initiatives vital for the health service.

About the Department

The Military Health Training Formation is an integral part of the Department of Defence, committed to delivering high-quality health services to military personnel and their dependents across South Africa. The department’s mission is to ensure that members of the South African National Defence Force receive the best possible medical care and support. Working here means being part of a dedicated team that prioritizes the health and safety of those who serve our nation.

Joining this department provides the opportunity to contribute to a significant cause, supporting the wellbeing of military families and participating in a collaborative environment that values service, integrity, and respect.

What You’ll Do

• Provide secretarial support to the Director, ensuring efficient management of appointments and events.
• Manage the Director’s diary, record appointments, and handle communications.
• Operate office equipment, including fax and photocopying machines.
• Liaise with travel agencies to arrange travel for the Chief Director.
• Process travel and substance claims for the Director.
• Organize meetings and events, including venue booking and refreshments.
• Maintain a filing system and manage correspondence for the Director’s office.
• Draft routine correspondence and reports, ensuring clarity and professionalism.
• Collect necessary documents to prepare the Director for meetings.
• Administer leave matters and manage procurement of office supplies.

What You’ll Need

• A minimum of Grade 12 (NQF Level 4) or equivalent.
• Strong language skills and the ability to communicate effectively at various levels.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent telephone etiquette and sound organizational skills.
• Strong inter-personal skills, with a high level of reliability and discretion.
• Good communication skills and the ability to handle sensitive information tactfully.

How to Apply

Please refer to the application instructions provided below.