Secretary – Pretoria – Department Of Defence

About the Role

The Department of Defence is seeking a dedicated Secretary to join the 7 Medical Battalion Group in Pretoria. This pivotal role supports the Director by managing essential administrative tasks that facilitate effective operational activities. As a Secretary, you will be at the heart of the public service, ensuring that the Director’s daily functions run smoothly. By providing exceptional secretarial support, you contribute to the efficiency and effectiveness of military health services, which play a vital role in serving the community and the nation.

Your work will involve various responsibilities, including managing the Director’s diary, organizing meetings and events, and liaising with travel agencies for arrangements. Located in the vibrant city of Pretoria, this position not only offers a chance to develop your skills but also allows you to make a meaningful contribution to public service in South Africa. Your role ensures that the Director can focus on critical decisions while you handle the day-to-day administrative functions that keep operations flowing.

About the Department

The Department of Defence is tasked with ensuring the safety and security of South Africa through its various branches, including the South African Military Health Services. This department is dedicated to providing comprehensive health services to military personnel and their families, showcasing a commitment to the well-being of those who serve the nation. Working in this department means being part of a team that is focused on delivering essential services and supporting the overall mission of national defence.

What You’ll Do

• Provide comprehensive secretarial support to the Director
• Manage the Director’s diary, including appointments and events
• Handle telephone calls and refer inquiries to appropriate personnel
• Organise travel arrangements and process travel claims
• Coordinate meetings and events, including venue booking and refreshments
• Draft routine correspondence and maintain filing systems
• Record minutes of meetings and manage correspondence in and out of the office
• Ensure compliance with departmental procedures and standards

What You’ll Need

• Minimum of Grade 12 (NQF Level 4) or equivalent
• Strong communication skills and the ability to interact with diverse individuals
• Proficiency in MS Word, Excel, and PowerPoint
• Excellent organizational and interpersonal skills
• High level of reliability and discretion in handling confidential information
• Ability to manage multiple tasks efficiently

How to Apply

Please refer to the application instructions below.