Secretary – Pretoria – Department Of Defence

About the Role

The Department of Defence is seeking a dedicated Secretary for the 8 Medical Battalion Group in Pretoria. This vital role supports the Director by ensuring that administrative tasks are handled efficiently and effectively, allowing the Director to focus on leadership within the public service. Situated in the heart of Pretoria, this position contributes significantly to the operational success of the military health services, impacting the lives of both military personnel and the broader community.

As a Secretary, you will play a crucial part in maintaining the organization and flow of information in a busy office environment. Your work will facilitate critical decision-making and enhance the overall productivity of the Director’s office, making a tangible impact on the services provided to the community. Your role is not just about managing schedules and paperwork; it’s about being an integral part of a team that serves South Africa’s public service.

About the Department

The Department of Defence is committed to ensuring the safety and security of South Africa and its citizens. It strives to provide effective military health services, which are essential to the well-being of military personnel and their families. By working here, you will be part of a mission that upholds national values and contributes to the greater good of society.

Joining this department means becoming part of a team that values dedication, integrity, and service. The work you do will support not only the Director but also the broader objectives of the Department of Defence, enhancing the operational capabilities of the military health services.

What You’ll Do

• Provide secretarial support to the Director, including managing appointments and events.
• Handle incoming calls and direct them to the appropriate personnel.
• Operate office equipment, such as fax machines and photocopiers.
• Coordinate travel arrangements for the Chief Director, including processing travel claims.
• Organize meetings and events, including venue booking, invitations, and refreshments.
• Record minutes of meetings and draft routine correspondence and reports.
• Maintain an organized filing system and manage correspondence for the Director’s office.
• Ensure compliance with departmental procedures and standards.

What You’ll Need

• A minimum of Grade 12 (NQF Level 4) or equivalent.
• Strong communication skills and the ability to interact with individuals at various levels.
• Proficiency in MS Word, Excel, and PowerPoint.
• Excellent organizational skills and a high level of reliability.
• Good interpersonal skills and the ability to work with discretion and tact.

How to Apply

Please refer to the application instructions below.