Secretary – Erasmuskloof – Office Of The Component Head: Intelligence Analysis And Coordination

About the Role

The Office of the Component Head: Intelligence Analysis and Coordination is looking for dedicated individuals to fill multiple Secretary positions in Erasmuskloof, Pretoria. This role is crucial in supporting effective communication and documentation processes within the public service sector. As a Secretary, you will provide essential secretarial support functions that streamline operations, ensuring that both internal and external engagements run smoothly. Your contributions will not only assist your colleagues but also enhance the overall efficiency of government operations, making a positive impact on the community.

These positions are not just jobs; they are opportunities to be part of a team that plays a vital role in national security and intelligence operations. By maintaining an organized and efficient office environment, you will help facilitate strategic decision-making processes that affect the safety and well-being of South African citizens.

About the Department

The department responsible for these roles is dedicated to intelligence analysis and coordination, focusing on the effective management and sharing of information critical to national security. Their mission is to safeguard citizens and uphold public safety through thorough analysis and response strategies. Working in this department means being part of a larger mission to protect and serve the community, making your role as a Secretary integral to achieving these objectives.

What You’ll Do

• Provide comprehensive secretarial support to the Head of the office, including diary management and document flow monitoring.
• Type reports, letters, and memoranda, ensuring timely and accurate communication.
• Coordinate travel arrangements and manage claims for the Head of the office.
• Maintain an organized filing system and handle both routine and confidential correspondence.
• Distribute circulars and correspondence to relevant stakeholders, keeping an updated register of all incoming and outgoing post.
• Assist in meetings and workshops, providing logistical support and hospitality to visitors.
• Operate standard office equipment efficiently, including fax machines and computers.
• Manage the inventory of office supplies and keep the workspace organized.
• Be flexible to work extended hours when required.

What You’ll Need

• Competency in the core functions of the role and proficiency in English and one other official language.
• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• Relevant courses or training in office administration or secretarial work will be advantageous.
• General computer literacy skills, particularly in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills, coupled with excellent planning and organizational abilities.
• Ability to work under pressure while maintaining professionalism and accountability.
• A proactive and customer-focused attitude with strong interpersonal skills.

How to Apply

Applications may be hand-delivered or couriered to the specified addresses below.