About the Role
The Department of Public Works And Infrastructure is seeking a dedicated Registry Clerk to join their team in Bloemfontein. This role plays a vital part in ensuring the smooth operation of registry services, enhancing the efficiency of public service delivery. As a Registry Clerk, you will be at the heart of managing essential documentation and correspondence that supports government functions and public interactions.
In this position, you will engage with clients, handle inquiries, and manage both incoming and outgoing mail. Your contributions will help maintain effective communication channels within the department, directly impacting how public services are delivered to the community. Your role will be critical in upholding the integrity of records management and ensuring that all documentation meets the necessary standards.
About the Department
The Department of Public Works And Infrastructure is committed to delivering high-quality services that facilitate effective governance and public service. Their mission encompasses the management and maintenance of government infrastructure, ensuring that facilities are functional and accessible to all South Africans. Working in this department provides an opportunity to contribute to meaningful projects that enhance the lives of citizens and promote socio-economic development.
What You’ll Do
- Provide exceptional counter services to clients at the registry.
- Attend to telephonic and other inquiries promptly and efficiently.
- Receive, register, and sort incoming and outgoing mail and correspondence.
- Ensure the effective filing and management of records, including opening and closing files as per the classification system.
- Operate office machinery related to registry functions.
- Maintain and update registers for franking machines and remittances.
- Conduct spot checks on mail to ensure compliance with regulations.
- Assist in the archiving and disposal processes of documents.
What You’ll Need
- A Grade 12 or equivalent qualification (NQF 4).
- Proficiency in computer literacy.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks efficiently in a busy environment.
- Excellent communication skills to interact with clients and colleagues.
How to Apply
To apply visit the application instructions below.
Requirements
Grade 12 or equivalent (NQF 4) qualification.Computer Literacy.
Job Duties
Provide registry counter services.Attend to clients.
Handle telephonic and other enquiries received.
Receive and register hand delivered mail/files.
Handle incoming and out coming correspondence.
Receive all mail.
Sort, register and dispatch mail.
Distribute notices on registry issues.
Render an effective filling and record management service.
Opening and close files according to record classification system.
Filling/storage, tracing (electronically/manually) and retrieval of documents and files.
Complete index cards for all filles.
Operate office machines in relation to the registry function.
Open and maintain franking machine register.
Frank post, record money and update register on a daily basis.
Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to Post Office.
Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record reference number in register.
Keep daily record of amount of letters franked.
Process documents for archiving and/ disposal Electronics scanning of files sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor.
Keep records for archived document.
