About the Role
The Department of Public Works and Infrastructure is seeking a Provisioning Administrative Officer: Assets based in Cape Town at the Foretrust Building. This vital role is essential for maintaining accurate records and ensuring compliance with asset management protocols. The Provisioning Administrative Officer will play a critical part in supporting the functionality of government operations, ultimately contributing to the betterment of community services across South Africa. By managing asset inventories and ensuring proper disposal procedures, you will help enhance the efficiency of public service, making a direct impact on the lives of citizens.
Working in Cape Town allows you to be part of a dynamic and diverse environment, where the spirit of collaboration and public service thrives. This role not only requires technical knowledge but also a dedication to responsible governance and transparency, making it an excellent opportunity for those looking to contribute positively to society through government jobs.
About the Department
The Department of Public Works and Infrastructure is responsible for the planning, development, and maintenance of infrastructure in South Africa. Its mission is to provide innovative solutions that enhance the quality of life for all citizens, thereby supporting economic growth and development. Working in this department means being part of a larger effort to create a sustainable environment where public resources are managed efficiently and effectively.
What You’ll Do
- Maintain and update the asset register to ensure accuracy.
- Check and verify all transactions on the Oracle system.
- Ensure compliance with GRAP and proper recording of assets.
- Conduct quarterly spot checks and annual asset verification.
- Update office and personal inventories as required.
- Coordinate asset disposal processes and verify disposal lists.
- Authorise disposals on Oracle to generate necessary reports.
- Provide secretarial support to the Disposal Committee, managing meeting schedules and appointments.
What You’ll Need
- A National Diploma (NQF 6) in Supply Chain Management or a relevant qualification.
- A minimum of 1 year of experience in Asset Management or a related field.
- Knowledge of legislative frameworks including FMA and Treasury Regulations.
- Understanding of risk management, auditing, and financial reporting (GRAP).
- Strong people management and analytical skills.
- Excellent communication and stakeholder engagement abilities.
- Proficiency in computer literacy and the ability to work under pressure.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Diploma (NQF 6) in Supply Chain Management or relevant qualification as recognised by SAQA.Minimum of 1 year experience in Asset Management or relevant field.
Knowledge of relevant legislative framework FMA, Treasury Regulations, Public Sector Framework, Asset Management of a Schedule 3A Public Entity and Inventory Management of consumable goods.
Knowledge of Administrative field, risk management and Auditing and Financial field (GRAP).
Skills: People management and empowerment.
Analytical.
Communication (verbal, writing and other), Stakeholder engagement and Client Orientation and Customer Focus.
Computer literacy.
Ability to work independently and in a team also work long hours voluntarily.
Be able to work under pressure, sense of responsibility and loyalty.
Also be able to work with difficult persons and to resolve conflict.
Job Duties
Maintain and update the asset register.Check and verify all transaction on Oracle.
Ensure that all assets are correctly recorded in the asset register in compliance with GRAP.
Check and verify the correct capturing of serial and barcode numbers.
Conduct quarterly spot checks and annual asset verification.
Conduct quarterly spot checks as per schedule.
Check and verify items as per the Oracle inventory sheet.
Update office and personal inventories accordingly.
Counting of all assets during annual verification.
Coordinate and arrange assets for disposal.
Check and verify list of items for disposal.
Authorise disposals on Oracle to generate non authorized disposal report.
Maintain and update personal equipment.
Render Secretarial Support to the Disposal Committee.
Ensure no clashes of dates, prioritise based on the urgency of meetings and confirm all appointments at least 2 days prior to the appointment
