About the Role
The National Skills Fund (NSF) is in search of a dedicated Project Administrator to join their Central Office team in Sibasa, Limpopo. This role is pivotal in supporting the various phases of NSF projects, ensuring that essential administrative functions are carried out effectively. As a Project Administrator, you will play a vital role in enhancing the skills development landscape in South Africa, directly impacting the community by facilitating training and development initiatives that empower individuals and improve their employability.
In this position, you will be responsible for managing a range of administrative tasks that are crucial to the successful implementation and completion of NSF projects. Your work will help streamline processes, maintain accurate records, and ensure that project deliverables are met on time. By joining this dynamic team, you will not only contribute to the efficiency of the NSF but also foster a brighter future for South African learners seeking skills development opportunities.
About the Department
The National Skills Fund operates with a mission to promote skills development in South Africa by providing funding for various projects aimed at enhancing the capabilities of the workforce. The NSF is dedicated to supporting initiatives that address the skills gaps within the country, ensuring that individuals are equipped with the necessary qualifications and training to thrive in their careers. Working for the NSF means being part of an organization that strives to uplift communities and contribute to the nation’s economic growth through education and training.
What You’ll Do
- Provide administrative support during the design, implementation, and closeout phases of NSF projects
- Compile and collate various reports, including monthly and quarterly progress reports
- Manage office tasks such as scheduling meetings, drafting agendas, and taking minutes
- Maintain accurate records of student contracts and attendance
- Process stipend claims for learners and service providers
- Prepare logistics and travel arrangements for project-related activities
- Register and upload learners onto the College and NSF Learner system
- Ensure compliance with project documentation specifications using monitoring tools
- Participate in project site visits and conduct spot checks on NSF-related projects
- Liaise with sector stakeholders and the finance section on project matters
- Coordinate activities for internal and external audits as per the audit plan
- Support the project manager with personnel administration tasks, including leave planning and reporting
- Perform additional administrative duties as assigned by the NSF Manager
What You’ll Need
- Grade 12 / Senior Certificate / NCV Level 4 Certificate
- A relevant three (3) year Diploma or Degree in Business Management, Office Management, Public Administration, or Public Management
- Minimum of 2 years’ experience in a relevant NSF or skills development field in a training environment
- Proficiency in computer applications and project management (certificate is an added advantage)
- Valid driver’s license and willingness to travel
How to Apply
Your application must clearly quote the correct job reference number and can either be posted to Human Resources Management, Vhembe TVET College, Private Bag X2136, Sibasa, 0970, or hand-delivered to the Central Office, Site 203, Unit A, Sibasa.
Requirements
Grade 12 / Senior Certificate/ NCV Level 4 Certificate, an appropriate three (3) years Diploma/ Degree Business Management / Office Management / Public Administration / Public Management.Minimum of 2 years’ experience in a relevant NSF or skills development field experience in training environment (artisan development, apprenticeship, leadership and skills development).
65 Computer literate, project management certificate will be an added advantage.
Valid driver’s license and must be willing to travel.
Job Duties
Rendering administrative support services during the NSF project design, implementation and close out phases.Collate and compile reports, e.
g.
progress, monthly and quarterly NSF reports.
Office Management, including meeting scheduling, drafting agendas, minutes taking, filing and maintaining students contractual and attendance records.
Processing of stipend claim for learners, service providers, facilitators assessors and moderators.
Prepare logistics and travel arrangements and claims.
Register/uploading Learners on the College and NSF Learner system, etc.
ensure that the project documentation specification is compiled with site monitoring tools.
Take part in project site visits and ensure spot checks on all NSF related projects.
Liaise with sector stakeholders and finance section on project matters.
Liaises with internal and external auditors and coordinate activities leading to audits management as per audit plan.
Record and update register of incoming and outgoing correspondence in the NSF Unit.
Provide personnel administrative support to the project manager including leave, planning and reporting.
Perform an ad hoc administration duty provided by NSF Manager.
