Personal Assistant – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is offering a rewarding position as a Personal Assistant based in Pretoria, Gauteng. In this vital role, you will provide essential secretarial and administrative support to a senior manager, ensuring that their office runs smoothly and efficiently. Your contributions will greatly impact the effectiveness of public service delivery, allowing for better communication and coordination within the department.

As a Personal Assistant, you will be at the heart of the action, facilitating the flow of information and managing various tasks that help maintain a well-organized office environment. This role is crucial in supporting the manager’s engagements, which ultimately enhances the department’s ability to serve the community effectively. Your attention to detail and ability to prioritize tasks will ensure that the needs of both the manager and the public are met with professionalism and care.

About the Department

The Department of Public Service and Administration plays a key role in overseeing and improving the public service sector in South Africa. Its mission is to enhance service delivery through effective management and support systems, ensuring that all citizens receive the quality services they deserve. Working within this department provides a unique opportunity to contribute to the shaping of public administration and to be part of a team that is dedicated to public service excellence.

What You’ll Do

• Provide comprehensive secretarial support to the manager, including managing calls and correspondence.
• Organize and maintain the manager’s schedule, prioritizing appointments and engagements.
• Prepare reports, documents, and agendas for meetings, ensuring all necessary materials are available.
• Coordinate travel arrangements and logistics for the manager.
• Manage and maintain office equipment and supplies, ensuring everything is in working order.
• Handle the procurement of standard items and manage the unit’s budget documentation.
• Collect, analyze, and compile information as requested by the manager.
• Record minutes of meetings and follow up on action items to ensure progress is made.
• Maintain confidentiality and exercise discretion in all communications.

What You’ll Need

• A Grade 12 Certificate and a National Diploma in Secretarial, Office Administration, Management, or a related qualification.
• A minimum of 3 years of experience supporting senior management.
• Strong knowledge of relevant legislation, policies, and procedures.
• Excellent telephone etiquette and interpersonal skills.
• Proficiency in MS Office and sound organizational abilities.
• High reliability and strong written communication skills.
• Ability to engage effectively with individuals at different levels and backgrounds.
• Good grooming, self-management, and motivation.

How to Apply

Applications can be submitted by hand delivery during office hours to the Office of the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0002 or apply using Deeds Online Job Application Portal before the closing date as no late applications will be considered.