About the Role
The Office of the Chief Director in Mmabatho is seeking a dedicated Personal Assistant to join their dynamic team. This pivotal role involves providing comprehensive secretarial and receptionist support, ensuring the smooth operation of the Chief Director’s office. By managing the Chief Director’s schedule, travel arrangements, and office budget, you will play a crucial part in enhancing the efficiency of public service in the region. Your contributions directly impact the community, as effective administration helps in the delivery of essential services to the citizens of South Africa.
In this role, you’ll be at the heart of the government’s integrity management efforts, supporting initiatives that uphold transparency and accountability. As you navigate the various responsibilities, you will not only develop your skills but also gain firsthand experience in the workings of public administration. This position offers the chance to make a real difference in your community while building a rewarding career in government jobs.
About the Department
The Office of the Chief Director is at the forefront of integrity management within the public service. Its mission is to foster a culture of transparency, ethics, and accountability, ensuring that the government operates effectively and efficiently. Working here means being part of a team committed to upholding the highest standards of public service and ensuring that the needs of the community are met with integrity and professionalism. Your role will contribute to the broader goals of the department, making it a meaningful and impactful career choice.
What You’ll Do
- Provide secretarial and receptionist support services in the Chief Director’s office.
- Manage the Chief Director’s appointments and meeting schedules.
- Render general administrative support and assist with meeting preparations.
- Oversee the Chief Director’s office budget and manage expenses.
- Coordinate travel arrangements and handle all related correspondence.
- Stay updated on legislative prescripts, policies, and procedures relevant to the position.
- Support financial administration related to the office’s operations.
What You’ll Need
- A three-year tertiary qualification in management assistant or secretarial studies at NQF level 6, or an equivalent qualification recognized by SAQA.
- At least 2 years of experience in a relevant administrative role.
- Strong knowledge of prescripts and policies governing public service.
- Excellent communication skills, both verbal and written.
- A solid grasp of customer relations and telephone etiquette.
- Proficiency in computer applications and basic financial administration.
- Ability to work independently under pressure, manage deadlines, and take initiative.
How to Apply
Please refer to the application instructions below.
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Requirements
Three-year tertiary qualification in management assistant/ secretarial studies at NQF level 6 or any other relevant and equivalent qualifications as recognized by SAQA.2 years’ experience applicable to the relevant discipline.
Knowledge, Skills and Competencies: Knowledge of Prescripts / Policies.
Good Communication (verbal and written), excellent customer relations, good telephone etiquette, computer literate, problem-solving, report writing and interpersonal skills.
Must have the ability to negotiate deadlines, take initiative, work independently and under pressure.
Basic financial administration.
Job Duties
Provide secretarial and receptionist support services in the Office of the Chief Director.Manage the Chief Director’s schedule of appointments and meetings.
Render general administrative support services.
Provide support to the Chief Director regarding meetings.
Manage the Chief Director’s office budget.
Manage the Chief Director’s travel arrangements and handle all correspondence.
Keep abreast of legislative prescripts/ policies & procedures 188 applicable to the work terrain.
Financial tasks: This can include managing the Office’s expenses and keeping track of budgets.
