About the Role
The Department of Health proudly invites applications for the role of Personal Assistant at the Eerste River Hospital in Khayelitsha. This position is crucial in supporting the Chief Executive Officer (CEO) by providing effective secretarial and administrative services that contribute to the smooth operation of the hospital. As a Personal Assistant, you will be at the heart of public service, ensuring that the CEO can perform their duties efficiently, ultimately enhancing the quality of healthcare provided to the community.
In this vibrant and diverse city of Cape Town, working at Eerste River Hospital means being part of a team dedicated to improving health outcomes and making a difference in the lives of individuals and families. Your role will not only involve administrative tasks but also creating a welcoming environment for visitors and staff alike. By managing schedules and coordinating meetings, you will play a pivotal role in facilitating effective communication and collaboration within the hospital.
About the Department
The Department of Health is committed to delivering a comprehensive, accessible, and high-quality healthcare system to all South Africans. It oversees various facilities, including hospitals, clinics, and community health services, ensuring that essential healthcare services are available to those in need. Working for this department means contributing to a mission that prioritizes public health and welfare, making a meaningful impact in the lives of people across the nation.
What You’ll Do
- Provide secretarial support to the CEO, ensuring efficient management of their office.
- Answer and direct telephone calls and greet visitors professionally.
- Schedule and prepare for meetings, ensuring all materials are ready in advance.
- Maintain accurate records and manage the filing system effectively.
- Assist with the preparation of people management documents and related administration.
- Coordinate logistics for the CEO’s meetings, including venue arrangements and catering.
- Support the administration of the budget and supply chain, ensuring office equipment is operational.
What You’ll Need
- An accredited secretarial diploma or administrative qualification at NQF level 5, or a higher qualification aligned with the job functions.
- Relevant experience in providing support to middle or senior management.
- Strong background in office administration, including financial management and logistical support.
- A valid Code B/EB driver’s licence.
- Proficient computer skills, particularly in MS Office.
- Excellent verbal and written communication skills, with strong interpersonal and organizational abilities.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria. To submit an application online, click the link under the post you wish to apply for. Attach only a copy of CV and completed Z83. Email size must be limited to 2MB. Failure to follow instructions will result in your application being disqualified.
Requirements
Minimum educational qualification: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided).Qualification on a higher NQF level may also be accepted on condition that the subjects of the qualification align to the functions as per the attached job description.
Experience: Appropriate experience in rendering a support service to Middle and or Senior Management.
Appropriate experience in office administration and or management, which includes financial management, asset management, logistical support.
Inherent requirements of the job: A valid (Code B/EB) drivers’ licence.
Competencies (knowledge/skills): Computer skills- intermediate to advance (MS Office).
Excellent verbal and written communication skills.
Excellent interpersonal, time management, office management and organisational skills.
Job Duties
Render a secretarial service to the Chief Executive Officer (CEO).Provide a receptionist support service to the office of the CEO including answering and directing telephone calls as well as visitors and proper scheduling of meetings.
Ensure adequate, timeous preparation for meetings.
Render administrative support to the Office of the CEO including typing of minutes in meetings and certain documents when required and ensure accuracy of documents and ensuring good record keeping including effective and efficient filling system.
Effectively and efficiently manage the diary of the CE++O and ensure prioritizing of important meetings.
Assist the CEO with People Management documents and related administration.
Ensure responsible co-ordination of the CEO’s meetings i.
e.
, logistics arrangements, venues etc.
Support the CEO with the administration of the Budget and Supply chain including maintenance of Equipment and ensuring office equipment is operational.
