About the Role
The Department of Local Government is seeking a Personal Assistant for Integrated Service Delivery to join their dedicated team in Cape Town, Western Cape. This vital role is designed to provide essential secretarial and administrative support to the Manager, ensuring the smooth operation of the department’s initiatives. By facilitating effective management and organization, this position directly contributes to enhancing public service delivery in the community.
Working closely with the Manager, the Personal Assistant will engage in various tasks that foster efficient communication and operational excellence. The role is not just about handling administrative duties; it’s about being a proactive contributor to the team’s objectives and ensuring that the department can serve the community effectively. Your work will play a significant part in shaping local governance, making a tangible difference in the lives of residents in the Western Cape.
About the Department
The Department of Local Government is committed to promoting cooperative governance, ensuring that local municipalities operate effectively to meet the needs of their communities. Its mission revolves around enhancing service delivery, promoting community engagement, and fostering sustainable development within the province. By working in this department, you are contributing to a greater cause—helping to improve the quality of life for all South Africans through effective local governance.
What You’ll Do
- Provide comprehensive secretarial support to the Manager, managing correspondence and communications effectively.
- Organize and coordinate meetings, ensuring all logistical arrangements are in place.
- Assist with the administration of the Manager’s budget, ensuring accurate record-keeping and financial reporting.
- Study and apply relevant Public Service and departmental prescripts and policies to ensure compliance.
- Manage the Manager’s calendar, scheduling appointments and prioritizing tasks to optimize their time.
- Support the team in various administrative functions, contributing to overall departmental efficiency.
What You’ll Need
- A Grade 12 (Senior Certificate) or equivalent qualification.
- An accredited secretarial diploma and/or an administrative qualification at NQF level 5 or higher.
- A minimum of 3 years’ experience in providing support services to management or senior management.
- Knowledge of relevant legislation, policies, and procedures related to local government.
- Proficiency in MS Office (Word, Excel, PowerPoint) and strong communication skills, both written and verbal.
- Excellent interpersonal, decision-making, and customer service skills.
- Strong organizational skills with the ability to work independently and collaboratively within a team.
How to Apply
Only applications submitted online will be accepted.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years’ experience in rendering a support service to management/ senior management.Competencies: Knowledge of the following: Relevant legislation / policies / prescripts and procedures; Basic knowledge of financial administration.
Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication skills (written and verbal); Interpersonal and decision-making skills; Customer service orientation; Organising and planning; Ability to work independently and as part of a team.
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