Personal Assistant – Cape Town – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Personal Assistant to join its team in Cape Town. This vital role supports senior management by providing comprehensive secretarial and administrative services that ensure the smooth operation of the office. Working in the heart of Cape Town, you will play a critical role in enhancing the efficiency and effectiveness of public service delivery, making a positive impact on the community and contributing to the greater good of South Africa.

As a Personal Assistant, you will engage with various stakeholders, manage communications, and help coordinate activities that directly affect the department’s operations. Your ability to handle sensitive information with discretion and your keen organizational skills will be essential in maintaining the flow of information and supporting leadership in decision-making processes.

About the Department

The Department of Public Service and Administration is dedicated to improving the quality of public services for all South Africans. It focuses on creating a professional and capable public service that is responsive to the needs of citizens. Working in this department means becoming part of a team that strives for excellence, transparency, and accountability in public service, ensuring that the needs of the community are met efficiently and effectively.

What You’ll Do

• Provide secretarial and receptionist support to the senior manager.
• Manage telephone communications and direct calls appropriately.
• Handle advanced typing tasks and ensure office equipment is functional.
• Maintain the manager’s calendar and coordinate meetings and appointments.
• Compile and prepare reports, progress updates, and management documentation.
• Respond to internal and external inquiries efficiently.
• Organize travel arrangements and manage logistical requirements for meetings.
• Assist in budget administration and monitoring of expenditure.
• Ensure compliance with relevant policies and maintain accurate records.

What You’ll Need

• National Senior Certificate (or equivalent) along with a Secretarial Diploma or equivalent post-matric qualification.
• A minimum of 3 years of clerical or administrative experience in a supportive role for senior management.
• Knowledge of relevant legislation, policies, and procedures applicable to the public service.
• Strong language and communication skills with an ability to engage with diverse individuals.
• Proficiency in computer applications and good organizational skills.
• High level of reliability and ability to act with tact and discretion.

How to Apply

Please submit your application before the closing date, as late applications will not be considered.