About the Role
The Department of Agriculture is seeking a dedicated Personal Assistant to provide essential support to the Chief Director in Cape Town, Western Cape. This role is pivotal in ensuring that the department operates smoothly and efficiently, allowing the Chief Director to focus on vital initiatives that support the agricultural sector in South Africa. The work you will do directly impacts the community by promoting sustainable agricultural practices and ensuring food security, making it a rewarding career in public service.
In this dynamic position, you will be responsible for a variety of administrative tasks that include managing the Chief Director’s schedule, coordinating meetings, and assisting with budget administration. This role not only requires strong organisational skills but also a passion for contributing to the agricultural landscape of the Western Cape. By supporting the Chief Director, you will play a crucial role in the department’s mission to enhance agricultural productivity and foster rural development.
About the Department
The Department of Agriculture is dedicated to promoting sustainable agricultural practices, ensuring food security, and supporting rural development within the Western Cape. With a mission to foster partnerships between farmers, communities, and government, the department aims to create a thriving agricultural sector that benefits all South Africans. Working here means being part of a committed team focused on impactful initiatives that shape the future of agriculture in the province.
What You’ll Do
- Provide secretarial and receptionist support to the Chief Director.
- Render administrative support services, ensuring efficient office operations.
- Coordinate meetings, preparing relevant materials and agendas.
- Assist with the administration of the Chief Director’s budget.
- Study and apply relevant Public Service policies and departmental prescripts.
- Manage information and records, ensuring compliance with procedures.
- Support procurement processes and financial administration where needed.
What You’ll Need
- Grade 12 (Senior Certificate) and an accredited secretarial diploma or relevant qualification at NQF level 5 or higher.
- A minimum of 3 years’ experience in secretarial or administrative support to management or senior management.
- Knowledge of relevant legislation, policies, and office administration processes.
- Strong written and verbal communication skills.
- Proven computer literacy and ability to manage databases.
- Excellent client liaison, networking, and report writing skills.
- Problem-solving abilities and good telephone etiquette.
- High level of reliability and ability to communicate tactfully with diverse stakeholders.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria. To submit an application online, click the link under the post you wish to apply for.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years’ experience in rendering secretarial/ administrative support services to management/ senior management.Competencies: Knowledge of the following: Relevant legislation, policies, prescripts and procedures; Office Administration; Database Management; Information and Records Management; Procurement processes; Financial administration; Functioning, systems and processes of government.
Skills in the following: Written and verbal communication skills; Proven computer literacy; Client liaison and networking; Report writing; Research; Problem solving; Good telephone etiquette; High-level of reliability; Ability to communicate well with people at different; Ability to act with tact and discretion; Ability to do research and analyse documents and situations; Good grooming and presentation; Self-management and motivation.
