About the Role
The Western Cape Mobility Department is looking for a dedicated Office Manager to join the Office of the Chief Director: Transport. This pivotal role is based in Cape Town, where you will provide essential administrative and operational support to the Chief Director. Your contributions will directly impact the efficiency of transport services within the province, ensuring that the community benefits from well-managed transport systems. This position is not just about paperwork; it is about being an integral part of improving public service in South Africa.
As an Office Manager, you will be responsible for overseeing various administrative functions, executing research, and compiling complex documents that aid in strategic decision-making. Your efforts will support the Chief Director’s engagements and meetings, making sure that all operations run smoothly and effectively. This role is crucial for maintaining a high standard of public service delivery in the Western Cape, impacting the lives of citizens by improving transport accessibility and infrastructure.
About the Department
The Western Cape Mobility Department is committed to enhancing the movement of people and goods across the province. It aims to create a safe and efficient transport environment that meets the needs of all citizens. The department’s mission includes developing transport policies, managing public transport systems, and ensuring compliance with relevant legislations. Working here means being part of a forward-thinking team that prioritises sustainable transport solutions and community engagement, playing a vital role in shaping the future of mobility in South Africa.
What You’ll Do
- Provide comprehensive administrative support to the Chief Director’s office.
- Conduct research and compile detailed reports and documents.
- Coordinate and manage meetings, ensuring all necessary arrangements are made.
- Oversee the management of office resources and support staff engagements.
- Stay updated on relevant policies and procedures to ensure compliance.
- Undertake supervisory functions to facilitate efficient office operations.
What You’ll Need
- A relevant 3-year tertiary qualification (National Diploma/B-Degree or higher).
- A minimum of 5 years of relevant experience in an administrative role.
- Strong knowledge of legislation and regulatory frameworks pertaining to transport.
- Proficiency in using information management systems and relevant software.
- Excellent communication skills, both written and verbal.
- Proven ability to manage projects effectively and work under pressure.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria.
Requirements
An appropriate 3-year tertiary qualification (National Diploma/B-Degree or higher); a minimum of 5 years relevant experience.Competencies: Knowledge of the following: Implement legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; use relevant software packages; manage databases; manage information and records; manage projects; implement operational management practices; manage procurement and tendering processes; implement modern systems of governance and administration; manage public service procedures, processes and systems; manage public finance, human resources and related management processes; manage financial processes in accordance with the Public Finance Management Act, 1999, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements; Skills: perform numeracy and literacy functions; perform literacy functions; use computer systems effectively; communicate effectively in the required language; manage projects; perform accounting, finance and audit functions; Other: communicate effectively; conduct research; apply analytical thinking; solve problems; deliver 239 presentations; resolve conflicts; plan and organise activities; maintain effective interpersonal relationships; demonstrate commitment and integrity; provide customer-oriented services; act with tact and discretion; maintain good telephone etiquette; manage records; work effectively under pressure; work irregular hours when required; meet tight deadlines; travel regularly away from the office when required.
Job Duties
Render line administrative support services.Execute research, analyse information and compile complex documents for the Chief Director; Provide support to the Chief Director with regard to meetings; Manage resources of the office of the Chief Director; Manage engagements; remain up to date with regards to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director; render supervisory functions.
