About the Role
The Office of the Chief Justice is seeking a dedicated Judge’s Secretary to join their team in Pretoria. This role is vital in ensuring the smooth running of judicial operations, providing essential support to the Judge in their day-to-day functions. As a key member of the judiciary, you will be instrumental in managing various administrative tasks that contribute to the integrity and efficiency of the court system, ultimately serving the South African public.
Located in the heart of Pretoria, this position offers a unique opportunity to engage with the legal community and gain insight into the judicial processes that uphold justice in our nation. Your contributions will directly impact the administration of justice, making this role not only a job but a chance to serve your country and community through public service.
About the Department
The Office of the Chief Justice plays a crucial role in maintaining the rule of law and ensuring the independence of the judiciary in South Africa. It oversees the administration of courts and promotes access to justice for all citizens. Working within this esteemed office means being part of a team that is committed to upholding democratic principles and advancing the rights of all South Africans.
As a Judge’s Secretary, you will be part of a noble mission, supporting the judiciary in delivering fair and impartial justice. This role allows you to contribute to an essential aspect of public service, ensuring that the legal system functions effectively and efficiently for everyone.
What You’ll Do
- Provide comprehensive secretarial and administrative support to the Judge.
- Draft and format memoranda, decisions, opinions, and judgment entries.
- Manage and type correspondence, judgments, and orders, including dictaphone typing.
- Arrange and diarise appointments, meetings, and official visits.
- Make travel and accommodation arrangements for the Judge.
- Safeguard and update case files, ensuring all documentation is current and accessible.
- Perform digital recording of court proceedings and maintain the integrity of these recordings.
- Accompany the Judge to court and manage their vehicle, including logbook maintenance.
- Compile data and prepare reports and documents as needed, including expense reports.
- Ensure the Judge’s library is well managed and updated, executing legal research as directed.
What You’ll Need
- A Grade Twelve (12) Certificate is essential.
- An LLB degree or completion of at least 20 modules towards an LLB, BA Law, or BCom Law degree.
- A minimum of two (2) years’ secretarial experience, preferably in a legal or court environment.
- A valid driver’s license is required.
- Strong knowledge of the Constitution of South Africa and relevant legislation.
- Proficiency in computer literacy, particularly MS Office, along with strong communication and organisational skills.
- Ability to work under pressure with a keen attention to detail and time management skills.
- A commitment to confidentiality and excellent customer service attributes.
How to Apply
Applications can be sent via email to the instructions provided below.
Requirements
Applicants should be in possession of a Grade Twelve (12) Certificate.An LLB degree or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law degree or related qualification at NQF level six (6) as recognised by SAQA (results must accompany the application).
A minimum of two (2) years secretarial experience.
A valid driver’s license.
Secretarial experience in a legal/court environment will service as an added advantage.
Shortlisted candidates will be required to pass a typing test.
Knowledge and skills: Knowledge of the Constitution of South Africa, relevant legislation, regulations and case lines.
Skilled in computer literacy (MS Office), research capabilities, proficiency in English, communication (verbal and written), administration and organisational skills, interpersonal skills, customer service and typing skills along with the following attributes: Ability to meet strict deadlines and to work under pressure, attention to detail, confidentiality and time management.
Job Duties
Provide general secretarial/administrative duties to the Judge.Typing (or formatting) of draft memoranda decisions, opinions or judgment entries written by, or assigned by the Judge.
Manage and type correspondence, judgments and orders for the Judge (including dictaphone typing).
Arrange and diarise appointments, meetings and official visits.
Make travel and accommodation arrangements.
Store, keep and safeguard all case files and update the case files with the order made by the Judge.
Update files and documents and provide copies of documents to the Registrar.
Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings.
Accompany the Judge to Court.
Manage the Judge’s vehicle, logbook and the driving thereof.
Compile data and prepare reports and documents for the Judge as necessary including expense reports, financial disclosure statements and case management.
Arrange refreshments for the Judge and his/her visitors and attend to their needs.
Manage the Judge’s library and the updating of documentation.
Execute legal research as directed by the judge and comply with all departmental prescripts, policies, procedures and guidelines.
