About the Role
The Department of Public Service and Administration is seeking a dedicated and skilled individual to fill the role of Director: Internal Operations Executive Support, based in Pretoria. This position is crucial for enhancing the effectiveness of the department’s strategic initiatives and ensuring seamless operations within the executive office. By coordinating high-level meetings, managing stakeholder engagements, and facilitating the flow of critical information, you will play a vital role in supporting the Department’s mission to deliver quality public service to the citizens of South Africa.
This role is not just about administration; it is about driving change and supporting the strategic objectives that impact the entire nation. As you engage with various stakeholders, you will help shape policies and contribute to the overall governance framework that underpins public service in our country. Your work will directly contribute to the efficiency and effectiveness of Programme 1 matters, making a meaningful difference in the lives of South Africans.
About the Department
The Department of Public Service and Administration is committed to advancing a professional public service that is responsive, accountable, and capable of meeting the needs of the people. This department plays a central role in shaping policies, managing public service programs, and ensuring compliance with legislative frameworks. Working here means contributing to a mission that seeks to uphold the values of transparency, integrity, and service excellence within the public sector.
A career within this department is not only rewarding; it offers the chance to be at the forefront of initiatives that drive social change and improve public service delivery. By joining this team, you will be part of a dedicated group of professionals working towards the common goal of enhancing the lives of South Africans.
What You’ll Do
- Coordinate and support the effectiveness of executive meetings and logistics.
- Provide strategic advice on submissions related to Programme 1 departmental matters.
- Monitor progress and ensure completion of activities as directed by the Director-General.
- Assist in managing stakeholder engagement and resolving queries related to Programme 1.
- Draft and proofread memoranda, submissions, and correspondence for senior management.
- Coordinate project scopes and administration from initiation to completion.
- Oversee document management and ensure the effectiveness of filing systems.
- Engage with stakeholders across various sectors to address Programme 1 matters.
- Manage budget compliance and financial movements in line with relevant legislation.
- Conduct policy analysis and maintain awareness of legislative updates impacting the department.
What You’ll Need
- A Grade 12 qualification and a minimum Bachelor’s degree in Public Administration, Management, or Project Management (NQF level 7).
- At least 5 years of experience at a middle or senior managerial level in management and facilitation of programmes.
- In-depth knowledge of the Public Service Policy Framework and the operational environment of an executive office.
- Proven experience in policy analysis and interpretation.
- Successful completion of the Nyukela Public Service Senior Management Leadership Programme, endorsed by the National School of Government.
How to Apply
Interested applicants must submit their applications via the online link provided below.
Requirements
A Grade 12 is required coupled with a minimum Bachelor’s degree (equivalent to NQF level 7) in Public Administration or Management or Project Management.A minimum 5 years of experience at a middle/senior managerial level obtained in management and facilitation of programmes.
Knowledge of the Public Service Policy Framework.
In-depth knowledge and experience of the operational environment of an executive office.
Knowledge and experience of the policy analysis and interpretation.
Successful completion of the Nyukela Public Service Senior Management Leadership Programme as endorsed by the National School of Government available as an online course on https://www.
thensg.
gov.
za/training-course/sms-pre-entry-programme/, prior to finalisation of an appointment.
Job Duties
Strategic Support: Coordinate the effectiveness of meetings pertaining to the EXCO and assist with logistical arrangements.Provide advice pertaining to concerns addressed in submissions relating to Programme 1 departmental matters and fast-tracking explanatory submissions for approval.
Monitor progress and confirm completion by divisions of required activities as directed by the DG in respect of Programme 1 matters.
Coordinate and assist on outstanding Programme 1 related strategic deliverables, and progress on divisional strategic objectives for implementation.
Manage the stakeholders’ engagement pertaining to concerns and queries for resolution and provide feedback on matters relating to Programme 1.
Coordinate the management information system in respect of Programme 1 matters in compliance with the governance of financial management needs of the office.
Assist with the co- ordination of projects for execution.
Administrative and Office Support: Draft memoranda, submissions and correspondence for approval on matters relating to Programme 1.
Assist with the scoping, co-ordination and administration of projects, from start to finish as required.
Perform secretariat responsibilities for forums for senior management meetings and follow-up on outstanding plans.
Coordinate the preparation of documents and perform proofreading and quality control on documents for correctness.
Exercise oversight on the document management and electronic filing system for effectiveness in respect of Programme 1 matters.
Coordinate the logistics around corporate functions, conferences, management meetings etc.
Stakeholder Engagement: Engage stakeholders on all correspondence relating to Programme 1 matters and disposed thereof appropriately and timeously.
Liaise with all spheres of government, public entities and private sector organisations in relation to Programme 1 matters.
Financial Management: Comply with relevant legislation frameworks including the PFMA and Public Service Act.
Manage the budget.
Identify and recommend the movement of funds between items in consultation with the relevant stakeholders.
Policy Analysis and Research: Initiate research and stay abreast of policies, procedures and due processes in compliance with legislation.
Analyse policies and prescripts and other documents applicable to the smooth operation of the Department and apply accordingly.
