About the Role
The Department of Education is seeking a dedicated Deputy Director: Events Management to join its team in Zwelitsha. This pivotal role is essential for orchestrating various departmental events that enhance the community’s educational initiatives. By managing the development and maintenance of the event management framework, you will ensure that events are executed flawlessly, fostering a meaningful connection between the Department and the public it serves.
In this role, you will be responsible for coordinating logistics, liaising with key stakeholders, and ensuring that every detail is meticulously planned and executed. Your efforts will contribute to the overall mission of the Department of Education, which is to provide high-quality education and support to learners across South Africa. This is an opportunity to make a significant impact in your community while working in the esteemed public service sector.
About the Department
The Department of Education plays a crucial role in shaping the future of South Africa by ensuring access to quality education for all. Its mission encompasses the development and implementation of educational policies, programs, and services aimed at improving educational outcomes. Working here means being part of a team that is committed to empowering learners and educators alike, making a tangible difference in the lives of citizens.
As an employee of the Department, you will contribute to a vision that prioritises educational excellence and community engagement. This department offers a collaborative and supportive environment where your skills in event management will be valued and nurtured.
What You’ll Do
- Manage the development and upkeep of the event management framework and tools.
- Oversee logistical arrangements for various departmental events.
- Facilitate interactions and communications with event role players, including security and protocol personnel.
- Provide design advice for marketing tools related to events.
- Research and coordinate suppliers, venues, and contractors for events.
- Ensure seamless event logistics including pre-event planning and post-event clearance.
- Maintain high standards of quality and timeliness in team outputs.
- Support the team’s professional development through training and mentorship.
- Evaluate and manage daily employee performance and conduct performance assessments.
What You’ll Need
- A recognized undergraduate degree (NQF level 6/7) in Events Management, Business Administration, Communications, Project Management, Public Relations, or a related field.
- 3 to 5 years of experience at the Assistant Director level in an event coordination environment.
- Experience in Protocol, Communications, and Stakeholder Coordination is advantageous.
- A valid driver’s license.
- Strong skills in Project Management, Budgeting, Financial Management, and Communication.
- Knowledge of relevant legislative frameworks governing public service and event coordination.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
An appropriate recognized (3-year) undergraduate NQF level 6/7 in Events Management, Business Administration/ Management, Communications, Project Management, Public Relations or any related field as recognised by SAQA.3 - 5 years at Assistant Director level in Event Coordination environment.
Experience in Protocol, Communications and Stakeholder Coordination will be an added advantage.
A valid driver’s license.
Skills: Project Management.
Applied Strategic Thinking.
Applied technology.
Budgeting and Financial Management.
Communication and Information Management.
Citizen Focus and Responsiveness Strategic Management.
Develop Others.
Financial Management.
Diversity Management.
Impact and Influence Networking and Building Bonds.
Managing Interpersonal Conflicts & Resolving problems.
Planning and Organising Team Leadership.
Communications Problem Solving and Decision Making.
Knowledge: Coordination of events.
Legislative frameworks that govern the Public Service SASREA, Security Standards, PFMA and financial compliance expertise, Public Service Regulation, Constitution of South Africa and other relevant acts, policies and regulations.
Understanding of service level agreements and contracts.
Familiarity with corporate Identity (CI) and branding standards.
Knowledge of Education Sector will be added advantage.
Job Duties
Manage the development and maintenance of the event management framework and instruments.Manage the provision of logistical arrangements for departmental events.
Manage formal interaction and liaison with other event role players, inclusive of security and protocol personnel.
Manage the provisioning of advice on the design of the marketing tools.
Coordinate research of venues, suppliers and contractors for events.
Manage the 160 coordination of suppliers and all event logistics.
Manage all pre-event planning and drills.
Oversee the dismantling and removal of event and clearance of the venue.
Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness.
Resolve problems of motivation and control with minimum guidance from manager.
Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.
Ensure timeous development and implementation of Work Plans and Personal Development Plans (PDP’s) for all subordinates.
Manage daily employee performance and ensure timely Performance Assessments of all subordinates.
Ensure management, maintenance and safekeeping of assets.
