About the Role
The Department of Social Development is seeking a Chief Registry Clerk for its Head Office in Polokwane. This pivotal role focuses on supervising personnel registry counter services and ensuring the efficient handling of correspondence and records management. By maintaining accurate records and overseeing the filing and archiving processes, you will contribute to the smooth operation of public service functions that benefit the community.
In Polokwane, a vibrant city in Limpopo, this role is crucial for ensuring that personal records are managed effectively within the Department. Your efforts will help support the broader mission of the Department of Social Development, which aims to improve the quality of life for vulnerable communities. By stepping into this role, you can play an important part in enhancing public service delivery and fostering a culture of accountability and efficiency.
About the Department
The Department of Social Development is dedicated to promoting social cohesion and empowering communities in South Africa. With a mission to provide comprehensive social services, the department actively works to uplift the lives of individuals and families in need. Working here means being part of a team that values compassion, integrity, and the drive to make a positive impact in society.
By joining this department, you will find yourself in an environment where you can contribute to meaningful initiatives that support the well-being of South Africans. Your role will directly influence how efficiently the department operates and how effectively it can serve the community.
What You’ll Do
- Supervise personnel registry counter services to ensure efficient operations
- Oversee the handling of incoming and outgoing correspondence
- Manage the filing and record management system effectively
- Supervise the operation of office machines related to registry functions
- Ensure proper processing of documents for archiving and disposal
- Lead and supervise staff within the human resources team
What You’ll Need
- An appropriate NQF level 4 qualification (Grade 12) or equivalent recognized by SAQA
- A minimum of 3-5 years’ experience in Personnel Records or Registry
- A valid motor vehicle driver’s license (exempt for persons with disabilities)
- Knowledge of registry duties and practices, including data capture and computer operation
- Understanding of the legislative framework governing the Public Service
- Familiarity with archival and disposal procedures related to records management
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
An appropriate recognised NQF level 4 (Grade 12) or equivalent qualifications as recognised by SAQA.Qualifications/Certificate in Records 213 and Archives will be an added advantage.
A minimum of 3-5 years’ experience in Personnel Records/Registry.
Valid motor vehicle driver’s licence.
(with the exception of persons with disabilities).
Knowledge And Skills: Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
Working knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of storage, retrieval, archival and disposal procedures in terms of the Legislative Framework governing records.
Knowledge of the Best Practice Model on personnel records.
Job Duties
Supervise and provide personnel registry counter services.Supervise the handling of incoming and outgoing correspondence.
Supervise and render an effective filing and record management service.
Supervise the operation and operate office machines in relation to the personnel registry function.
Supervise the processing of documents for archiving and/disposal.
Supervise human resources/staff.
