About the Role
The Central Johannesburg TVET College is seeking dedicated Campus Administrator Officers to join their vibrant team at their Central Office in the heart of Johannesburg. This role is vital in ensuring the smooth administrative functioning of the college, contributing to the educational success of students in the community. As a Campus Administrator Officer, you will play a key part in supporting various administrative tasks, from managing student registrations to coordinating essential human resource services. By streamlining these processes, you will help create an environment where both staff and students can thrive.
In this dynamic role, you will be immersed in a collaborative atmosphere where your organizational skills and attention to detail will shine. The Central Johannesburg TVET College is focused on delivering quality education and training, making your contributions not only valuable but also essential for the community’s growth and development. Your efforts will directly impact the future of countless students, enhancing their educational pathways and opportunities in the public service sector of South Africa.
About the Department
The Central Johannesburg TVET College is committed to providing accessible and quality education to foster the development of skilled individuals who can contribute positively to society. The college focuses on Technical and Vocational Education and Training (TVET), aimed at equipping learners with the practical skills and knowledge needed in the workforce. Working at this institution means being part of a mission that promotes lifelong learning and supports the principles of equity and inclusivity within the education sector.
By joining this esteemed institution, you become part of a community that values collaboration, innovation, and excellence in public service. Your work at the college will not only enrich your career but also impact the lives of students and the broader community.
What You’ll Do
- Provide comprehensive administrative support to campus management and staff.
- Develop and manage campus enrolment plans for various programs.
- Prepare reports, presentations, and correspondence for internal and external stakeholders.
- Organize meetings, conferences, and workshops to facilitate effective communication and collaboration.
- Administer human resource services, including leave coordination and handling disciplinary documentation.
- Maintain accurate records and filing systems for campus staff and student information.
- Support the procurement process by recommending purchases and coordinating invoice submissions.
- Assist in the registration and examination process for students, ensuring accurate data management.
What You’ll Need
- A Grade 12/Senior Certificate is required.
- A Degree or Diploma (NQF Level 6) in Public Administration, Office Management, Public Management, or a related field.
- At least one year of work experience in an administrative environment.
- Strong knowledge of office administration and relevant public service legislation.
- Familiarity with the TVET/CET administration and the higher education sector.
- Excellent planning, organizing, and financial management skills.
- Strong communication, interpersonal, and problem-solving abilities.
- Proficiency in computer literacy and report writing.
How to Apply
The Central Johannesburg TVET College invites applicants to apply online on the New Z83 form by clicking on this link.
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Requirements
Grade 12 / Senior Certificate.A Degree / Diploma (NQF Level 6) in Public Administration or Office Management and Technology or Public Management or equivalent qualification.
A minimum of one (1) year work experience in an administrative environment.
Knowledge: Knowledge of office administration, Knowledge of Public Service legislations and policies, Knowledge and understanding of the TVET/CET Administration, Understanding of the Higher Education sector, Understanding Cost centre budgetary, expenditure and cash flow management, Employment Equity Act, Public Service Regulations and Public Service Act, Public Financial Management Act, Batho Pele Principles and any other related legislation.
Skills: Planning and organizing, Financial management, Report writing, Communication and interpersonal, Problem solving, Computer literacy, Analytical, Client oriented, Project management, Team leadership, Planning and organizing, People management.
Job Duties
Render administrative support services; Draw up a campus enrolment plan for both NCV, report 191and occupational programmes, gather departmental information and compile a report for A-TEAM and Campus Management; Prepare reports, presentations, and other correspondence.Arrange meetings, conferences, workshops and other gatherings as required.
Provide other secretarial support services to campus management.
Administer and coordinate human resource services, Coordinate Leave forms and submit to central office.
Coordinate PMDS documents and submit to central office.
Coordinate all relevant documentation pertaining to disciplinary cases and grievances.
Follow up and resolve all human resource administration queries and issues emanating from campus staff, Maintain human resource records administration.
Monitor the attendance register for staff.
Coordinate the compilation of duty registers and payment for part-time lectures.
Support the implementation of the college staff wellness programme at campus level.
Provide procurement services; Recommend purchase requisitions to Campus Manager, Draft procurement memo.
Complete requisition form, receive goods and services, Coordinate and submit invoices to Central Office for processing.
Verify the correctness of goods and services supplied against the appropriate documentation, Follow-up on campus requisitions made, Maintain a proper filing system, Maintain files for all campus staff, Filing of all relevant documentation according to QMS requirements and national achieve Act, Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official, Administer student registration and examination process; Assist in the registration of students.
Store student portfolios of evidence and student records, Scan documents of students, Capture and reconcile information for students, ensure data exceptions and corrections, Process the details of applications for programmes and credits, Coordinate the student registration process, Coordinate the examination process.
