About the Role
The Vhembe TVET College is seeking a dedicated Bursary Clerk to join their Central Office team in Sibasa, Limpopo. This vital role focuses on assisting new and returning students with bursary and financial aid applications, ensuring that they have access to the financial support necessary for their educational journey. The Bursary Clerk plays a crucial part in the community by empowering students and helping them navigate the often complex world of financial aid, thus contributing to the overall development of the region and enhancing the educational landscape in South Africa.
In this position, you will be involved in a variety of tasks, from verifying supporting documents submitted by students to capturing and updating vital information on relevant systems. By facilitating the bursary application process, you ensure that students can concentrate on their studies rather than financial concerns, making a significant impact on their academic success and future opportunities.
About the Department
Vhembe TVET College is committed to providing quality vocational education and training to the youth of Limpopo. The college’s mission is to develop competent, skilled, and motivated individuals who can contribute effectively to the workforce and society. Working within this department means being part of a nurturing environment that promotes learning, growth, and community engagement, all of which are essential for fostering a skilled workforce in South Africa.
What You’ll Do
- Assist students with bursary and financial aid applications, providing guidance throughout the process.
- Verify and capture bursary applications and supporting documents, ensuring accuracy and compliance with college rules.
- Respond to inquiries from students, parents, and stakeholders regarding bursary processes and requirements.
- Maintain accurate bursary files and student financial-aid records, ensuring they are available for audits.
- Prepare reports and statistics on applications, approvals, and allowances to support decision-making.
- Conduct awareness sessions on bursary and financial aid options for students.
- Collaborate with internal and external auditors to provide necessary bursary-related information.
What You’ll Need
- A Grade 12/Senior Certificate or NCV Level 4 Certificate.
- A relevant three-year Diploma or Degree in Financial Management, Public Management, Business Management, or a related field.
- At least one to two years of relevant experience in bursary or student financial aid administration.
- Knowledge of NSFAS bursary processes and TVET College bursary guidelines.
- Proficient in MS Word and Excel, with strong data capturing and record-keeping skills.
- Excellent communication and interpersonal skills, along with strong organizational abilities.
- High attention to detail and the ability to work under pressure while maintaining confidentiality.
- A driver’s license is advantageous.
How to Apply
Your application must clearly quote the correct job reference number and can either be posted to Human Resources Management, Vhembe TVET College, or submitted via email or hand-delivered as outlined below.
Requirements
Grade 12 / Senior Certificate/ NCV Level 4 Certificate.An appropriate three (3) years Diploma / Degree in Financial Management / Public Management / Business Management; or a related field.
At least a minimum of one to two years relevant experience in bursary, student financial aid.
Knowledge of NSFAS bursary processes and requirements.
TVET College bursary rules and guidelines.
Student financial aid administration.
Basic financial administration.
Data capturing and record keeping.
Computer literacy, particularly MS Word and Excel.
Good communication and interpersonal skills.
Good organizational and administrative skills.
Ability to work under pressure and meet deadlines.
Accuracy and attention to detail.
Good customer-service skills when dealing with students and parents.
High level of integrity and confidentiality because the clerk handles students' personal and financial information.
Knowledge of relevant college systems, such as the student administration/financial system and NSFAS online systems, would be advantageous.
Driver’s license will be added as an advantage.
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Job Duties
Assist new and returning students with bursary/financial-aid applications.Receive, check and capture bursary applications.
Verify supporting documents submitted by students.
Identify missing or incorrect documentation and advise students accordingly.
Assist students with NSFAS application queries.
Capture and update student information on the relevant system.
Follow up on outstanding applications and supporting documents.
Assist with the administration of NSFAS applications.
Capture and verify NSFAS applicant information.
Monitor the status of applications.
Assist students with NSFAS queries and appeals.
Ensure that college records correspond with NSFAS information.
Assist with the submission and reconciliation of required information to NSFAS.
Assist with the administration of approved student allowances.
Verify information required for accommodation and travel allowances.
Assist with accommodation-related documentation and verification.
Check student attendance information where attendance is a requirement for allowances.
Assist with processing or allocating approved bursary funds.
Follow up on outstanding allowance payments.
Maintain accurate bursary files and student financial-aid records.
Capture and update bursary information on the college system.
Prepare statistics and reports on applications, approvals, rejections and allowances.
Reconcile bursary information and student accounts where required.
Ensure documents are properly filed and available for audits.
Assist internal and external auditors with bursary-related information.
Respond to enquiries from students, parents and other stakeholders.
Explain bursary requirements and procedures to students.
Provide assistance during registration and orientation.
Conduct bursary/financial-aid awareness sessions.
Refer complex financial-aid matters to the appropriate supervisor or NSFAS.
