About the Role
The Eastern Cape Deeds Registry is seeking a dedicated Assistant Director: Financial Services to support its mission in Mthatha. This pivotal role is essential in managing the financial operations of the registry, ensuring that funds are allocated efficiently and effectively to meet community needs. By overseeing budget management and financial reporting, you will contribute significantly to the public service and the overall financial health of government operations in the region.
As an Assistant Director, you will play a crucial part in the financial planning process, confirming the availability of funds and advising on income and expenditure trends. Your expertise will not only help in monitoring financial performance but also in enhancing service delivery within the Eastern Cape, fostering trust and integrity in government financial dealings.
About the Department
The Eastern Cape Deeds Registry is responsible for the management and safeguarding of property rights and transfers within the province. Its mission is to ensure transparency, efficiency, and public accessibility in land registration processes. Working within this department means being part of a team dedicated to upholding the principles of public service, contributing to the socio-economic development of the Eastern Cape, and making a tangible difference in the lives of citizens by ensuring secure property ownership.
What You’ll Do
- Manage the overall budget and provide a comprehensive cost demand management plan.
- Confirm the availability of funds and monitor income and expenditure trends.
- Provide insightful comments on in-year monitoring reports and assist in budget adjustments.
- Oversee cash management, banking services, and the administration of petty cash.
- Monitor the recovery of outstanding debts and prepare collection progress reports.
- Analyze financial reports and implement corrective measures as necessary.
- Manage creditors and ensure timely payments to suppliers and service providers.
- Approve invoices and review processed reconciliations for accuracy.
- Verify travel claims and advances, ensuring compliance with regulations.
What You’ll Need
- A minimum of a Grade 12 Certificate and a National Diploma or Degree in Accounting, Financial Management, or related fields.
- At least 3 years of supervisory experience in a financial environment.
- A valid driver’s license and knowledge of the Public Finance Management Act (PFMA).
- Familiarity with Treasury Regulations and financial systems, including Accpac.
- Strong written and verbal communication skills, with the ability to convey complex financial information clearly.
- Proven financial management, interpersonal, and problem-solving skills.
- Excellent time management and budget forecasting abilities.
How to Apply
Applications can be submitted by hand delivery during office hours to the Eastern Cape Deeds Registry, 40 Blakeway Road, Mthatha, 5100.
Requirements
Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and National Diploma or Degree in Accounting / Financial Accounting / Financial Management / Management Accounting or related equivalent qualification.Minimum of 3 years' supervisory experience in a financial environment.
A valid driver’s licence.
Knowledge of Public Finance Management Act (PMFA).
Knowledge of Treasury Regulations.
Policies procedures and prescripts.
Financial systems including Accpac.
Budgets and reporting procedures.
Good written and verbal communication skills.
Financial Management skills.
Interpersonal skills.
Computer software skills (good excel skills).
Problem Solving and Decision-Making skills.
Time Management skills.
Budget forecasting skills.
Job Duties
Manage budget.Cost Demand Management Plan.
Confirm availability of funds.
Monitor and control income and expenditure trends and advise.
Provide comments on In-Year Monitoring report.
Provide inputs for adjustment of budget.
Manage revenue, cash, and banking services.
Monitor banking of state money.
Monitor administration of Petty Cash.
Monitor exempt transaction report.
Manage debtors.
Monitor recovery of outstanding debt and collection progress report.
Analyse comments on debtors and revenue reports and take corrective measures.
Oversee application of unapplied cash.
Oversee the opening of accounts.
Oversee suspension of overdue accounts.
Make recommendations on dispute and queries, respond and monitor queries report.
Review credit notes, B-accounts and related parties.
Oversee debit and credit notes.
Control internal debtors.
Manage of creditors.
Monitor payment of suppliers / service providers.
Approve invoices on the system.
Approve adjustments and clear suspense account.
Review processed reconciliation.
Verify S&T claims and advances.
