About the Role
The Office of the Independent Police Investigative Directorate is seeking a dedicated Assistant Director: Corporate Services to join their team in Kimberley, Northern Cape. This vital role is designed for individuals who are passionate about contributing to public service and enhancing the operations of government through effective financial and human resource management. By stepping into this role, you will be at the forefront of ensuring that the Directorate runs smoothly, allowing it to fulfill its mission of oversight and accountability within the police service.
As an Assistant Director, you will play a key role in managing financial administration support services, which includes analyzing expenditure reports, overseeing payroll and financial claims, and facilitating human resource processes. Your efforts will not only ensure compliance with regulations but also contribute to a more transparent and efficient public service sector that the community relies on.
About the Department
The Independent Police Investigative Directorate (IPID) is committed to promoting accountability and integrity within the South African Police Service. By investigating complaints against police officers, the IPID plays a crucial role in upholding the rule of law and protecting citizens’ rights. Working in this department means being part of a mission that values justice and transparency, making a real difference in the communities across South Africa.
What You’ll Do
- Manage financial administration support, including expenditure control and payroll processes.
- Oversee the processing of leave, employee benefits, and compliance with HR policies.
- Coordinate supply chain support services, ensuring timely submission and validation of invoices.
- Facilitate day-to-day building repairs and manage transportation logistics, including vehicle usage and inspections.
- Supervise and develop human resource staff, ensuring quality work and adherence to regulations.
- Compile reports and provide insights on financial performance and human resource matters.
What You’ll Need
- An NQF Level 7 qualification in Public Management, Administration, or Financial Management, recognized by SAQA.
- 3 to 5 years of supervisory experience in finance and human resource environments.
- A valid driver’s license and a strong understanding of HR policies, performance management, and public service regulations.
- Excellent communication, analytical, and negotiation skills, with a commitment to client service and teamwork.
How to Apply
Please refer to the application instructions below.
Requirements
An NQF level 7 in Public Management / Administration / Financial Management Qualification or Relevant as recognised by SAQA, 3 to 5 years’ supervision experience in the finance and human resource environment, A valid driver’s licence.Knowledge: Human Resource Management Policies, Human Resource System and Procedures, Performance Management, Knowledge of Project Management, Public Services Act, Regulations and Resolutions, Recruitment and Selection Strategies, Code of Remuneration, Extensive knowledge of legislation regulating Human Resource Management (HRM).
Extensive knowledge of regulatory frameworks such as Public Service Act, Public Service Regulations, Public Service Regulatory Framework governing Human Resource Management Practices, Employment Equity Act, HRM related policies, systems and processes, procedures and best practice.
Working knowledge and experience of PERSAL.
Skills and Competencies: Client Service Orientation, emotional intelligence, Team participation, Job Knowledge, Flexibility, Continuous Improvement, Ability to relate well with all levels of stakeholders, root cause identification, 38 Presentation, Planning and organising, Strong Analytic skills, Communication skills, Analytical Skills, Negotiations skills, financial management, Performance Management, Honesty and Integrity.
Job Duties
Manage Financial Administration support services.Request and analyse Expenditure Control C reports.
Submitting S&T claims to Finance for processing.
Checking and submitting overtime claims to Finance for processing.
Submitting petty cash reconciliations to National Office.
Submitting payroll to Finance.
Checking and validating of invoices, certifying of invoices for services received (e.
g.
GRV) Provide motivation of the variance between expenditure and cash-flow.
Provide budget breakdown and cash-flow.
Compile and submit funds shifts requests to cover negatives and unforeseen expenditure.
Manage Human Resource Administration Service: Facilitate the implementation of employee compensation, general conditions of service, benefits, and incentives.
Monitor the provision of leave, long service recognition and PILIR being captured.
Facilitate and coordinate the termination or resignations of employees including debt forms.
Provide advice on human resource policies and practices.
Facilitate the processing of labour relations issues.
Keep and maintain work registers of all HRM matters.
Render secretarial services during interviews.
Manage Supply Chain Support Services.
Coordinate the Goods received vouchers (GRV) submitted to the SCM within 2 days from the receipt of the invoice from SCM.
Checking and validating of invoices.
Certifying of invoices for goods and services received (e.
g.
GRV) and forwarding of Goods Received Voucher to invoicing Unit.
Coordinate the implementation of the Demand and procurement plans for the province.
Verification of the asset register.
Verification of the asset register.
Verification of stock control.
Manage Facilities, Transport, and Record Management Services: facilitate day-to-day repairs of the building.
Coordinate the utilisation of vehicles.
(verify the logbook, conduct inspection of the vehicle).
Compile reports for any damages and losses of the car.
Monitoring and verify telephone usage for the individuals in the office.
Conduct quality check on trip requests prior to issuing of vehicle.
Verify if the records register is correct.
Supervise Human Resource / Staff: allocate and ensure quality of work.
Personnel developments.
Assess staff performance Apply discipline.
Ensure compliance with prescribes regulations, guidelines and policies.
