About the Role
The Department of Health is seeking dedicated individuals for the position of Assistant Director: Auxiliary Services in Polokwane, Bronkhorstspruit, and Hartbeespoort. This role is essential for ensuring that administrative support services run efficiently, allowing the department to maintain high standards in public service. By managing corporate travel arrangements, overseeing facilities, and ensuring safety compliance, the successful candidates will contribute significantly to a well-functioning environment that directly benefits the community. The impact of your work will be felt throughout the healthcare system in South Africa, creating a healthier future for all citizens.
In the beautiful city of Polokwane, as well as in the vibrant communities of Bronkhorstspruit and Hartbeespoort, team members will find themselves at the heart of a mission that prioritizes quality healthcare and operational excellence. The Assistant Director will be crucial in implementing policies that foster safety and support, enhancing the overall effectiveness of healthcare delivery. This position is not just a job; it’s a commitment to serving the public and ensuring that healthcare services are delivered smoothly and efficiently.
About the Department
The Department of Health is dedicated to providing comprehensive healthcare services to all South Africans. Its mission is to ensure that every citizen has access to quality healthcare, promoting wellness, and improving health outcomes across communities. Working within this department means being part of a team that strives to elevate the standards of public health and well-being. The department emphasizes the importance of collaboration, integrity, and accountability, making it a meaningful place to build a career in public service.
What You’ll Do
- Manage administrative support services to ensure smooth operations and compliance with policies.
- Oversee corporate travel arrangements, including bookings and reimbursements, ensuring adherence to travel policies.
- Manage facilities and support services, ensuring office maintenance and a clean, safe workplace.
- Implement and monitor workplace safety and security measures, responding to incidents as needed.
- Ensure proper filing, storage, and retrieval of records, maintaining compliance with data protection regulations.
- Supervise administrative staff, set performance goals, and support career development initiatives.
What You’ll Need
- A relevant NQF level 6 qualification.
- At least five years of experience in an administrative environment.
- Knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations.
- Familiarity with administrative procedures and departmental policies.
- Strong organisational, problem-solving, and analytical skills.
- Excellent communication skills and a commitment to ethical conduct.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria.
Requirements
A relevant NQF level 6 qualification.Five (5) years' experience in an administrative environment.
Knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations.
Knowledge of administrative and clerical procedures and systems.
Knowledge of departmental policies and procedures.
Knowledge of government financial systems.
Commitment to a high level of quality control.
Knowledge of implementing Performance Management and Development System (PMDS) policies.
Organisational skills.
Problem solving and analysis.
People and diversity management.
Client orientation and customer focus.
Communication.
Accountability and ethical conduct.
132
Job Duties
The incumbent will be responsible for managing administrative support services to ensure efficient operations, compliance with policies and a well- functioning work environment.Manage corporate travel arrangements, including arranging travel bookings (flights, accommodation and transport), ensuring that travel policies and procedures are followed, working with travel agencies and service providers, processing travel claims and reimbursements, and monitoring and reporting on travel expenses.
Manage facilities and support services, including overseeing office maintenance, furniture and equipment, ensuring that cleaning and general office support services run smoothly, managing contracts with service providers, ensuring that the workplace is safe, clean and well maintained, and managing the procurement process for office stationery.
Ensure safety and security compliance, including implementing and monitoring workplace safety and security policies, ensuring that security measures such as access control and surveillance are in place, and responding to security and safety incidents.
Manage records and documents, including ensuring the proper filing, storage and retrieval of records, implementing rules for the handling and disposal of records, maintaining digital and physical records securely, ensuring compliance with data protection regulations, and conducting regular records audits and updates.
Manage human resources and performance, including supervising and supporting administrative staff, setting work goals and monitoring progress, organising training and career development, ensuring compliance with HR policies and labour laws, and managing staff leave, attendance and performance appraisals.
