About the Role
The Department of Economic Development and Tourism is seeking a dedicated Asset Controller to join their Head Office in Mbombela. In this pivotal role, you will be responsible for ensuring that all assets are accurately accounted for in the Asset Register, and that they comply with National Treasury Guidelines. This position plays a crucial role in enhancing the efficiency of public service, ensuring that all resources are effectively managed and utilized for the benefit of the community. By overseeing asset management, you contribute significantly to the operational integrity of government functions, helping to foster transparency and accountability.
As an Asset Controller, your work will directly impact the efficiency of government operations in Mbombela and surrounding areas. By maintaining accurate records of assets and ensuring compliance with established guidelines, you will help the department optimize its resources and better serve the public. This role not only requires technical skills but also a commitment to public service, making it an excellent opportunity for those who are passionate about making a difference in their community.
About the Department
The Department of Economic Development and Tourism is committed to fostering economic growth and sustainability within South Africa. With a focus on promoting tourism and enhancing economic opportunities, the department plays a vital role in the development of policies that benefit both the economy and the citizens of Mpumalanga. Working here means being part of a team that is dedicated to creating a thriving environment for businesses and communities alike, contributing to the overall well-being of the public.
What You’ll Do
- Manage the Asset Register to ensure accurate tracking of all departmental assets.
- Update records for new additions, movements, transfers, and disposals of assets.
- Reconcile the Basic Accounting System (BAS) with the Asset Register on a monthly basis.
- Monitor all entries made on the Asset Register, ensuring compliance with minimum requirements.
- Retire losses and update inventory lists for disposed assets.
- Review and implement asset policies and procedures in alignment with national guidelines.
- Ensure the department’s asset needs are included in budget planning.
- Perform quarterly asset counts and bi-annual physical verifications of movable assets.
- Verify finance/operating leases and prepare monthly reconciliations.
- Process monthly payments based on received invoices and clear reconciling items.
- Ensure proper annual reporting and reconciliations for asset management.
- Conduct quality assurance of asset management processes.
What You’ll Need
- An appropriate SAQA recognized NQF level 6 tertiary qualification in Financial Management, Supply Chain Management, Logistics, Public Administration, Finance, or Accounting.
- A minimum of two years’ experience in an Asset Management environment.
- A valid Driver’s License.
- Knowledge of Basic Accounting System (BAS), GRAP, and LOGIS.
- Proficiency in MS Office, particularly Excel.
- Strong leadership and interpersonal skills, with a focus on client service orientation.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
An appropriate SAQA recognized NQF level six (06) tertiary qualification in Financial Management/ Supply Chain Management/ Purchasing / Logistics / Public Administration/ Finance / Accounting with two (2) years experience in Asset Management environment.Valid Driver's License.
Knowledge of Basic Accounting System (BAS), GRAP and LOGIS.
Computer literacy with sound knowledge of the MS Office suite preferably Excel.
Demonstrate leadership/ interpersonal relationship and asset management skills.
Good client service orientation skills.
Job Duties
Ensure that assets are properly accounted for in the Asset Register and comply with National Treasury Guidelines.Update new additions, movements, transfers and disposals.
Reconcile BAS with the Asset Register on monthly basis.
Monitor all entries made on the Asset Register as per minimum requirements.
Retiring of all losses and disposed of assets in the register.
Update inventory lists.
Ensure that asset policies, procedures and 164 guidelines are reviewed, updated and implemented and ensure compliance thereof.
Ensure that the Department’s asset requirements are included in the budget.
Perform quarterly asset count.
Conduct bi–annual physical verification of movable assets and reconcile against the Asset Register.
Implement and manage registers for finance/operating Leases.
Verify the existence of Finance/operating Leases and prepare monthly reconciliation between BAS and amortization tables versus the Finance/operating Lease registers.
Ensure monthly payments are processed on the basis of invoices received.
Ensure reconciling items on ledger, registers and supplier accounts are cleared.
Ensure proper annual reporting and reconciliations.
Quality assurance of asset management processes.
