About the Role
The Department of the Premier is seeking a dedicated Assessment Centre Coordinator for the Provincial Assessment Centre based in Cape Town, Western Cape. This role is vital to the public service, providing essential administrative and operational support to ensure that assessment processes run smoothly and efficiently. As an Assessment Centre Coordinator, you will play a key role in facilitating competency assessments that impact the quality of public service delivery, making a real difference in the community by helping to select the most suitable candidates for various government roles.
In this position, you will be engaged in a variety of tasks that include scheduling, stakeholder coordination, and managing documentation, making it an exciting opportunity for those looking to contribute to the growth and effectiveness of the Provincial Assessment Centre. Your work will not only support colleagues and clients but also enhance the overall functionality of the assessment processes, ensuring that they align with the department’s goals and standards.
About the Department
The Department of the Premier is at the forefront of enhancing the governance and public service framework in the Western Cape. Its mission encompasses providing strategic leadership and support to various departments, ensuring that they are equipped to serve the community effectively. Working here means being part of a dynamic team that is committed to fostering a well-functioning, transparent, and accountable public service for all residents of the province.
What You’ll Do
- Provide comprehensive administrative support to the Provincial Assessment Centre (PAC)
- Schedule and coordinate stakeholder engagements related to assessments
- Manage incoming and outgoing correspondence, ensuring effective document management
- Contribute to the development and implementation of PAC administrative processes
- Arrange travel logistics for assessments, including accommodations and transportation
- Oversee the coordination of end-to-end logistics for competency assessments
- Maintain PAC information systems and conduct quality assurance checks on data
- Support procurement processes for assessment tools and materials
- Supervise administrative staff and assist in their training and performance evaluation
- Monitor compliance with labour relations and policy issues within the team
What You’ll Need
- A 3-year National Diploma or B-Degree (equivalent or higher qualification)
- A minimum of 1 year of relevant experience in human resources, organisational development, or assessment-related environments
- A valid code B or higher driving license
- Knowledge of psychological assessments, office management, and basic accounting systems
- Strong analytical skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent communication and interpersonal skills
- Ability to coordinate tasks and manage time effectively
How to Apply
Only applications submitted online will be accepted.
Requirements
3-year National Diploma/ B-Degree (equivalent or higher qualification) A minimum of 1 year of appropriate experience in a human resource/OD or assessment-related environment.A valid code B or higher driving licence.
NB: 223 People with disabilities that restrict driving abilities, but who have reasonable access to transport may also apply.
Competencies: Knowledge of the following: Broad range of test batteries and psychological assessments; Health Professions Act, 1974; Competency Assessment Policy; Office administration and management; Basic Accounting System; LOGIS Procurement System; Contract management; Registry and archives legislation Skills needed: Analytical thinking; Attention to detail (accuracy); Computer literacy and proficiency in using software such as MS Office Package (Word, Excel, Power- point, Outlook); Coordination and prioritising; Good written and verbal communication; Interpersonal and relationship-building; Problem solving; Submission writing; Time Management; Leading and Supervising; Delivering Results and Meeting Customer Expectations; Following Instructions and Procedures; Adhering to Principles and Values; Writing and Reporting; Working with People; Deciding and Initiating Action; Achieving Personal Goals and Objectives.
Job Duties
Provide general administrative and operational support to the PAC; Scheduling and stakeholder coordination for client related engagements or project related sessions; Correspondence and document management (non-assessment specific): Handle all incoming and outgoing correspondence; PAC administrative processes and workflow support: Contribute to the development, enhancement and implementation of PAC administrative processes (e.g.
booking flows, candidate confirmations, equipment checklists); Guide and support users in adhering to updated administrative processes; Arrange travel logistics as needed (GG vehicles, accommodation, flights, advances, etc.
); Coordinate end-to-end competency assessment logistics; End-to-end assessment logistics to support assessment related sessions and engagements; PAC team availability and resource alignment; Manage PAC information systems, databases and records; Provide inputs into the development and enhancement of PAC information systems, databases and digital record structures; Conduct routine quality assurance checks on captured information to ensure data accuracy, completeness and integrity; Collate and analyse basic statistics for internal and external reporting requirements (e.
g.
monthly dashboards, operational summaries); Sensitise relevant stakeholders to reporting due dates and data-submission (e.
g.
monthly dashboards, quarterly updates); Provide financial and SCM administration for PAC; Procurement and Sourcing Support the procurement of PAC tools, materials and assessment-related services in accordance with SCM prescripts; Financial Administration and Payments; Contract and Supplier Administration; Stock, Asset, and Resource Control Supervise PAC administrative staff and workflow; Participate in the recruitment and selection of employees; Motivate train and guide employees; Manage the performance, evaluation and rewarding of employees; Monitor information capacity building; Promote sound labour relations; Maintain discipline; Give direction to and manage policy issues with regard to the functions of the component under his / her command; Allocate duties to employees, monitoring outcomes and instituting the necessary corrective measures to address deviations from standards.
